Grants Coordinator

Duration: 7 monthsOnsite role

Purpose of Position/Summary:This position holds a key role in assisting in the management of the holistic lifecycle of Federal grants and appropriations. Processes include identification of grant opportunities, securing grant funding, subrecipient monitoring, and closing out awards.

Essential Duties/Responsibilities:Establish and manage the timeline and necessary documents to secure Federal grant funding.Regularly review Federal grants websites, SBA eCivis and other resources to seek out new grant opportunities to increase Federal revenue.Assist program clients with creation of grant proposal documents including but not limited to SF424, grant narrative, and grant budget.Assist program clients with creation of Federal Grant Summary for submission Assist program clients with completing and submitting federal and budget templates.Collect and organize supporting documentation for grant proposals including but not limited to letters of support, memoranda of understanding, job description of staff positions, resumes of existing personnel, and other documents required by Federal and State funders.Shepherd program clients through approval of grant proposal Receive and record Notice of Award (NOA) documents as sent by the Federal funder. Review reporting guidelines and establish reporting deadlines with relevant program and fiscal staff. Manage calendar of existing grant development activities: renewals, continuations, etc. Provide technical assistance on grant reporting to program client to ensure reporting compliance.Attend quarterly financial meetings with program and finance staff to assess condition of financial expenditures within the grant budget period. Identify the potential for unspent funds within the grant budget period. Coordinate with program client to request carryover of these funds as directed by the Federal funder. Prepare for close-out of the grant budget period and advise accounting staff as to handling of unspent funds. Assists on special projects and initiatives as determined by Agency AO and IDOH Finance leadership.Other duties as assigned.

Job Requirements:Preferred Bachelor's Degree and four (4) years experience in business administration, finance, or related field. Must have eight (8) years prior relevant experience to substitute for formal education. Knowledge of grants or Federal funding and the grant application process.Knowledge of State government structure, administrative procedures and financial processes.Ability to interpret and apply financial regulations and procedures.Excellent research, writing, and customer service skills. Interpersonal and communication skills suitable for a wide variety of contacts. Extensive knowledge of Microsoft Office applications.

Skills:8 years prior experience in Business Administration, finance or related field (if no Bachelors w/4 yrs. exp. in BA, finance or related field-#5 below) Required 8 years Prior experience with identifying, applying for and securing funding for grants at a State or Federal level. Required Prior experience monitoring and closing out grant awards at a State or Federal level. Required Advanced knowledge of Microsoft Excel, Outlook, Word and other Microsoft products. Required Bachelor's plus 4 years experience in business administration, finance or related field. Highly desired 4 Years