File Clerk

Title: Records Clerk/ Records SpecialistYour ResponsibilitiesThe Records Management Center (RMC) is responsible for managing files that are provided to RMC by program units, maintaining files pursuant to records retention schedules, and providing those files when responding to records requests. During the consolidation of floorspace that occurred in the ADEQ office, as a result of more virtual work from COVID 2020, many paper files were found without the proper systematic identification. As a result, these files are difficult to organize and retrieve. This project will identify files, properly enter them into a database or destroy them pursuant to Arizona records law, and then label and organize file folders. Work for RMC and program staff to determine needs and outcomes. They will provide a designated project lead who will be responsible for working with the contractor and being a liaison between the hiring manager, contractor and other program staff. Job duties include but not limited to: Identify paper files by file type. Determine the record retention schedule for each file type. Work with ADEQ RMC and program staff to determine questionable file types. Follow the records destruction process for files that should not be retained. Follow the RIMS database identification process for files that should be retained. Create RIMs number by following the RIMS process Label file folders with RIMS numbers. Organize files shelves by file type and RIMS numbers. Performs other duties as assigned.

Managing multiple tasks simultaneously Ability to research and collect data Attention to details Typing Accuracy Ability to use computer systems with various software and organization methods Ability to lift 30 pounds Discretion Time management.Good Communication skills and the ability to collaborate with staff members. Organizational Skills Demonstrate Self-motivation Demonstrate interpersonal relation skills.Experience working with Windows, Microsoft Office, and Google Suite. 1+ years experience in a relevant field. At least one year of responsible office clerical experience is required.Experience with record retention Experience in working with sensitive or restricted data.High school diploma or GED certificate.