Executive Assistant - Analyst

Position available at ACTA’s Long Beach, California office (possible work from home 2 days/week). Annual Salary anticipated in the range of $75,000 to $120,000, commensurate with experience and alignment of qualifications to this position. Excellent benefits package. The hyphenated job title is to emphasize the importance of data analytics in addition to administrative duties.

Position OverviewUnder the general direction of the Chief Executive Officer, the Executive Assistant-Analyst performs duties related to report production, communication with ACTA’s Governing Board, contract administration and provides data analytics to understand and enhance operational efficiencies. The position will provide technical leadership using advanced MS Word, Excel, and PowerPoint capabilities, as well as developing software to analyze cargo industry data, ACTA revenue data and train movement data. The Executive Assistant-Analyst exercises independent judgment in organizing, coordinating, and performing work and maintains strict confidentiality of information.

Roles & ResponsibilitiesCollect, maintain, and analyze data in support of operations and statistical analysis.Develop ACTA reports and publications including tables, charts, and other graphics. Prepare documents, correspondence, and monthly ACTA Governing Board packages.Review, augment, and implement ACTA’s style guide and quality assurance program. Assist with administration for contracted services including contract execution.Assist with managing electronic filing system including version tracking.Perform other duties as assigned.

QualificationsGeneral RequirementsDemonstrated advanced proficiency in software including Microsoft Office Suite, Adobe, and Python.Knowledge of business communications, including rules of grammar, punctuation, and spelling.Experienced in business office procedures and practices.Knowledgeable of principles and methods of records management and information management.Ability to maintain good working relationships through productive communication and team building skills, including successful engagement with ACTA staff, contractors, and stakeholders.Strong analytical and critical thinking skills; ability to gather, organize, analyze, and evaluate data, draw sound conclusions, and present results in a concise manner using text, tables, charts, and graphics.Excellent communication skills, both verbal and written, including the ability to prepare professional quality reports and presentations that communicate a clear and concise message.Ability to handle a range of demands and changing priorities and adopt an effective course of action while maintaining a healthy work environment.

Education/ExperienceBachelor’s degree from an accredited college or university desired.Minimum three (3) years of relevant experience in a business where administrative, financial, analytical, or legislative work is performed. Background in the transportation sector is a positive.A combination of experience and education to fulfil the requisite skills and abilities for this position.

Certificates/LicensesValid California driver’s license, Class C, and a satisfactory driving record for the last three (3) years.Certificates of advanced level MS Office proficiency

Benefits Overview Choice of CalPERS Medical Plan (with employer contribution) CalPERS Retirement Plan: 2.0% at 55 for Classic CalPERS members, or 2.0% at 62 for New CalPERS members subject to California Public Employees' Pension Reform Act (PEPRA)Fully paid dental, vision care, and group life insurancesPaid leave time of 12 vacation days, 12 sick days, 2 personal days, and 12 ½ holidaysFlexible Spending Accounts (employee paid)457 Deferred Compensation Plans (employee paid)

Qualified applicants are required to submit a cover letter with attached resume in PDF format to ACTAHR@acta.org.

SUBMITTAL DEADLINE:Submittals are accepted until 11:59 pm May 10, 2024.***Local Candidates only / No third-party vendors***

This specification is descriptive, explanatory and not restrictive. It is not intended to declare all the duties, responsibilities, and required qualifications of the position.

All materials submitted by the applicant will be evaluated. Candidates may be tested and interviewed to determine their relative knowledge, skills, and ability in job-related areas. Eligible applicants will be notified of the exact time and place of assessments and interview. Only the most qualified applicants will be invited to continue in the application and selection process. Offers of employment may be contingent upon the successful completion of a reference check and other verification background check.

The Alameda Corridor Transportation Authority is an equal-opportunity employer.