Vice President of Contracting, Procurement and Risk

Visit us online at www.ANTHC.org or contact Talent Acquisition;Procurement and Contracting,.

Alaska Native Tribal Health Consortium is proud to be an equal opportunity employer. Alaska Native Tribal Health Consortium prohibits any policy or procedure which results in discrimination on the basis of race, color, national origin, gender, gender identity or gender expression, pregnancy, sexual orientation, religion, age, disability, military status, genetic information or any other characteristic protected under applicable federal or state law.

Summary

The Vice President (VP) of Contracting, Procurement and Risk supports the Chief Financial Officer (CFO) in providing strategic direction and leadership in areas of responsibility at the organization level (ANTHC). The VP has significant interaction with ANTHC executives, divisional leadership and possibly ANTHC and/or ANMC Board members. The VP plays a key role in supporting CFO, and other executives as appropriate, in certain negotiations. The VP will be responsible for planning and organizing key contracts and negotiations to support the organization in achieving its goals, including stewardship of resources. The VP communicates extensively with executives and leaders throughout ANTHC to drive contract planning, including the broader procurement policy which aims to maximize request for proposal (RFP) processes and execution. The VP assesses, develops, implements insurance risk management strategies.

T his position is responsible for the strategic oversight of the organization procurement policy and processes, including all divisions within the Organization. The position will be responsible for maintaining and updating organization authority/approval matrixes and ensuring those approvals are followed throughout the procurement process. This position will be responsible for further incorporating insurance risk assessment into the organizational decision-making processes, including contracting. This position will be responsible for the development and implementation of strategic risk mitigation / taking programs to appropriately align with organization goals and objectives. The VP will utilize strong communication, technology, analytical and management skills to accomplish the responsibilities effectively and efficiently. The VP should possess knowledge of contracts, request for proposal processes, strategic risk planning, and broad experience with both governmental and commercial procurement processes. The position will oversee several departments including Contracting, Procurement, Risk, Campus Safety with dotted line oversight of the DEHE contracting/procurement departments.

Responsibilities

Develops and manages strategies to assure effective procurement, risk and contract planning and analysis. Reviews ANTHC strategies, translating business strategies into appropriately executed procurement processes. D evelopment of a three-to-five-year procurement plan that encompasses known strategic initiatives and projects, operational expense and capital, that will allow for appropriate planning, sourcing, and leverage all available pricing and solicitation paths to provide best possible value. E xercises independent analysis, critical thinking and judgment and a high degree of adaptability to develop innovative approaches for resolving complex contracting, procurement and insurance risk issues. L eads organizational insurance risk taking / mitigation strategies. P eriodically reviews both internal and external facing insurance requirements that could impact operations, agreements or policy. M onitors and reviews local, regional, national and tribal trends in contracting, procurement and risk management and recommends appropriate strategies to executive leadership. Monitors information to identify trends and indicators that may affect business risk in areas of responsibility. P roactively engaged on 2CFR procurement and other funder guidance updates that impact ANTHC’s procurement policy, grants and subaward requirements. S upport the CFO as needed by providing insight into the strategic direction of ANTHC. Ability to anticipate the needs of the CFO and executive leadership team. D evelop effective relationships across the organization while adhering to the organization’s core values. D emonstrate strong professional/personal skills such as project management, executive presence, transparency and authenticity. W ork within the organization to effectively aggregate contract administrative tasks to promote consistent and repeatable deliverables. P eriodically review organizational structure for increased alignment with changing procurement needs as well as identifying key areas requiring redundancy. F oster an environment of collaboration between Supply Chain Operations resources at ANTHC that will allow for more cross-functional Contracting and Procurement support of Consortium wide requirements and business needs. E mbody the mission and values of ANTHC. S afeguards the Company’s assets through establishing, monitoring, and reviewing effective internal controls. S upport grant improvement processes including ensuring areas of responsibility are operated in compliance with federal guidelines, with specific focus on subawards (federal pass-through) compliance sub-recipient monitoring. R esponsible for improving the financial reporting, including key estimates for contracts pending, if services/costs have been incurred. E ngagement with divisional and department leadership to support ANTHC margin management goals. T he position will participate in developing/assessing various business development opportunities that may arise. E nsures that established procurement policies, rules, regulations and agreements are followed. E nsures that all department processes and procedures are appropriately documented and complied with. E nsures compliance with ancillary policies to the ANTHC Procurement Policy – ANTHC Board Authority, ANTHC Credit Card Policy. E ngage with Divisional stakeholders around Board Authority Policy requirements to ensure contractual compliance and timely approvals of agreements falling under the parameters of the Board Authority Policy. Administers and ensures compliance with ANTHC Credit Card Policy, approves new credit card requests, supports cardholder audit and reconciliation requirements. S upports Direct Patient Care contractual requirements (Quality Metrics) identified by CMS / JACHO. Engages with clinical department leadership on patient care agreements for training and understanding of requirements. Support surveyor visits and audits of patient care agreements and is able to speak to QPMs and agreement status to surveyors. Actively coordinates the tracking of ANMC / SCF patient care agreements supporting the accredited campus. C ollaborate with Executive management and lead contracting and procurement components of ERP (Enterprise Resource Planning) and EHR (Electronic Health Record) including enhancements, automation, and utilization of technology to enhance reporting and accuracy. Focusing on efficient, compliant, repeatable processes that are not customized in the ERP system but configured. C ollaborates with Key Executives in heavy capital spend areas such as Facilities, HIT (Health Information Technology), EHR, ERP, leads development of Strategic Procurement Strategies Lead the completion of technical memos for changes in procurement, contracting and insurance risk regulations/standards including the implementation requirements and estimated impact.Authentically leads team with a focus on culture including engaging staff, providing proper training and tools, and developing strong succession plans throughout the various departments. D evelop methods to track key performance metrics and related plans to improve those metrics to better support the organization, including improving the planning, reducing the time to contract completion, increase the effectiveness of the RFP process, non-competitive justification usage, and report out on key decisions and related risks. Additional key performance metrics should be delineated by division and/or leader to help provide guidance and recommendations as to areas of improvement. D evelop Executive level reporting methodology with a focus on high impact agreements (high value, patient satisfaction, high visibility, impact to HCAHP scoring). D evelop supporting procurement and risk strategies for high impact agreements while also considering continued outsourcing or insourcing to be included in quarterly and long term procurement and risk plans. Lead organization solicitation and negotiating processes necessary to support organizational strategies. S upport CFO and executive team in other duties as assigned.

Other Information

KNOWLEDGE and SKILLS

P roficient in federal, state, and local laws, codes, and regulations. F amiliarity with continuous quality improvement concepts and their application. U nderstanding of procurement processes, including federal agency procedures. K nowledge of healthcare and construction operations, with a focus on risk assessment. D emonstrated ability to use RFP processes effectively and efficiently. P roficient in operating various software applications (e.g., Excel and PowerPoint). S killed in assessing and prioritizing multiple tasks, projects, and deadlines. P ossess strong analytical and critical thinking skills for issue definition and logical recommendations. E xperienced in managing large and complex contracting systems. A bility to establish and maintain cooperative relationships with various stakeholders. E ffective management of staff and delegation of tasks. P rioritization of initiatives and projects, with the ability to effectively manage competing priorities. L eadership in quality improvement initiatives, including process redesign and metric establishment. E xcellent written and verbal communication skills, with the ability to simplify complex material into clear messages. S trong business and financial acumen. P roficient with 2CFR (Code of Federal Regulations), AIA (American Institute of Architects), Engineers Joint Contract Documents Committee C-700 (EJCDC). D emonstrated skill in using RFP processes to generate value and be completed in an efficient manner

M INIMUM EDUCATION

A Bachelor’s degree from an accredited institution .

Experience Qualification

T en (10) years of progressive contracting management experience. Five (5) years of management experience at the director level or above.

Preferred Experience Qualification

E xperience working in healthcare and/or a large/complex organization greater than $1B in total assets E xperience with tribal organizations E xperience with construction projects > $200M E xperience with insurance risk mitigation / taking strategies

Additional Requirements

M ay be required to work outside the traditional work schedule. M ay be called out to work off-shift in emergency situations.

W ORKING CONDITIONS

T He Following Demands Are Representative Of Those That Must Be Met By An Employee To Successfully Perform The Essential Functions Of This Job

O perate computers and other IT equipment requiring the ability to move fingers and hands. R emain sitting or standing for long periods of time to perform work on a computer, telephone or other equipment. I nteract with others requiring the employee to verbally communicate information. T his position requires persistent repetitive movements of the hands, wrists and fingers and the ability to sit for long periods. C onsideration given to remote work.