Accounts Receivable Specialist

ESSENTIAL FUNCTIONSMaintain accounts receivable records to ensure aging is up to date, credit and collections are applied, and uncollected amounts are accounted for.Monitor and collect accounts receivable by contacting customers by phone, email, and mail.Review sales orders on credit hold and determine if orders should be released based on past dues and credit limits.Create and distribute invoices to customers by email, mail, or customer portal.Create and distribute monthly statements to customers by email, mail, or customer portal.Communicate discrepancies, slow paying customers, and recommend collection strategy to management.Research and resolve discrepancies, such as pricing differences, quantity disputes, and returns.Evaluate financial statements, run 3rd party credit reports, and recommend credit limits for new and existing customers.Perform daily cash management duties, run daily bank reports to record bank deposits, update cash logs, upload deposits in a timely matter to customer accounts,Contact customers for remittance advice and clear cash from the AR sub-ledger promptly.Research misapplied payments such as checks, wires, ACH Payments, and credit cards and take appropriate steps to reverse and re-apply the payments.Process refunds for overpaymentsCreate and process manual billings for all customers, OEM, Affiliate, Tiers, Brand, HM&IUnderstand GAAP related to revenue recognition to ensure how and when revenue should be recognized.Ensures revenue is properly reflected in the General LedgerSupport month close process by preparing journal entries, account reconciliation, aged trial balance, and various ad hoc reports and analyses.Assist in streamlining the order-to-cash process by identifying areas for process improvement to improve the cash collection cycle.Build strong relationships with internal departments i.e., Sales & Marketing, Customer Service, Accounting, and Shipping / Warehouse to collect cash faster, boost profitability, build strong customer relationships, and minimize customer disputes.Ensure compliance with J-Sox internal controls related to Sales / Account ReceivableSupport Quarterly and Yearly financial auditCross-train other team membersProvide support toward the certification and ensure compliance to customer required quality management systems (TISAX, TS16949, IATF, etc..) OTHER DUTIES All other duties as assigned. QUALIFICATIONSEDUCATION/EXPERIENCE AND/OR TRAININGBachelor’s Degree in Accounting or FinanceAssociate degree with equivalent experience of 5+ years LICENSES OR CERTIFICATIONSA valid U.S. driver’s license required