Business Operations Coordinator

About Alta Advisors:Alta Advisors provides bespoke financial and strategic advisory services to high-growth venture-backed startups. Serving as an outsourced finance department, we work closely with Founders and executive leadership to deliver world-class financial operations including financial planning and analysis, full-service accounting, business intelligence, business model development, fundraising strategy and execution, board and investor relations, strategic thought-partnership and decision-making support.

Our clients range from Series A to Series C, are developing disruptive products across industries including AI, robotics, aerospace, healthtech and cleantech and are backed by world-class investors such as Lightspeed, Coatue, Eclipse, Primary, ENIAC, DCVC, and Founders Fund among many others.

Responsibilities:We are seeking a dynamic and self-starting Business Operations Coordinator to support the Managing Partner in various aspects of business administration and operations. Responsibilities include:Generate and manage client invoices, oversee payments and billing through the company’s accounting and billing systems.Oversee client administrative communications and procedures, including distributing engagement letters for signature, organizing and maintaining agreements and tracking contract renewal dates.Assist in recruiting efforts including conducting screening calls, managing applicant tracking and coordinating scheduling.Facilitate onboarding and offboarding processes for contractors and employees, ensuring a smooth transition and maintaining organized records.Create, maintain, and manage essential documents and reports.Continuously seek ways to improve operational processes and efficiencies.

Qualifications:Bachelor’s Degree (Business, Finance, Accounting, or a related field preferred)A minimum of 4 years of professional experience in a similar role, preferably within the consulting, financial, or startup sectors.Tech-startup experience preferredExperience operating standard common accounting and finance platforms including Quickbooks Online, Bill.com and GustoIntermediate spreadsheet analysis skills (Excel and Google Sheets)Strong organizational, communication, and interpersonal skills.Highly detail-oriented with the ability to manage multiple tasks simultaneously and follow through on projects with minimal supervision.

What to expect:Fully remote work environment with a flexible schedule.Opportunities for professional growth and development within the startup operations ecosystem.A supportive and collaborative team culture.Hourly compensation ranging from US $35-$55 per hour depending on experience.1099 contractor engagement with initial need of 10-20 hours per month.

Why is this special?Opportunity to gain deep exposure to the US startup ecosystem including world-class entrepreneurs, entrepreneurial business models, early-stage management challenges, and venture fundraising process.Opportunity to work alongside and learn from a highly accomplished team with top tier consulting, operating, and entrepreneurial experience.