Executive Administrative Assistant

You Lead the Way. We’ve Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

As part of our diverse tech team, you can architect, code and ship software that makes us an essential part of our customers’ digital lives. Here, you can work alongside talented engineers in an open, supportive, inclusive environment where your voice is valued, and you make your own decisions on what tech to use to solve challenging problems. American Express offers a range of opportunities to work with the latest technologies and encourages you to back the broader engineering community through open source. And because we understand the importance of keeping your skills fresh and relevant, we give you dedicated time to invest in your professional development. Find your place in technology on #TeamAmex.

This position is responsible for providing administrative support to multiple VP's in the Enterprise Security Architecture & Application Security (ESA & EA) organization.

Job responsibilities include

Organizing, maintaining and de-conflicting an executives dynamic calendar using a high level of tact and integrity, including scheduling meetings and conference calls across different time zones, most frequently between GA, AZ, NY, UK and IndiaManaging the logistics of key meetings, including room booking, catering, production of meeting materials, etc.Coordinating travel arrangements as needed, including air, hotel, transfers & visasReconciling expenses and filing expense reportsManaging the payroll system for the team, including attendance tracking (holidays, vacation, sick days etc.)Producing accurate presentations, documents and general correspondence in a timely manner.General follow-up and reminders in order to effectively meet deadlines and commitments.Organizing regular team meetings and 1:1s with Direct Reports.Maintaining inventory of office supplies, including placing ordersManaging confidential filing and keeping regulatory records in good orderAssisting with special projects and initiatives as neededOnboarding new colleagues as needed

Qualifications include

3+ years of experience in an executive assistant or office manager capacityAbility to organize and work on own initiativeAbility to work independently or with minimal directionExperience in handling a wide range of administrative related tasks, organizing large meetings, and arranging travelAbility to manage and complete multiple tasks within specified timeframesAbility to act diplomatically and respectfully when communicating with individuals of varying levelsExpert level of written and verbal communication skillsUnderstanding and appreciation of key customer relationships (internal & external).Accuracy and attention to detailsCommitment to ongoing learning & developmentFlexible, proactive, well organized, resourceful and efficientHandling of confidential and sensitive issues in an appropriate mannerAn ability to demonstrate adaptability and flexibilityA proactive approach with strong interpersonal skills and decision making abilityStrong knowledge of MS Office, including Word, Excel, PowerPointFamiliarity with Amex organization and Amex-specific systems (procurement, payroll, HR, etc) is a plusProject management skills are a plus

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

Competitive base salaries Bonus incentives 6% Company Match on retirement savings plan Free financial coaching and financial well-being support Comprehensive medical, dental, vision, life insurance, and disability benefits Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) Free and confidential counseling support through our Healthy Minds program Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for this position.