Event & Production Assistant

Position Summary: American Values 2024 PAC seeks a dynamic, energetic, highly organized Event Coordinator/Production Assistant to join our team. The Event Production Assistant will play a key role in supporting the planning, coordination, and execution of fundraising and other events, ensuring that all aspects of event production run smoothly. The ideal candidate will have a strong work ethic, excellent organizational skills, and the ability to thrive in a fast-paced environment with quick turnaround times.

Responsibilities:Coordinate venue selection, catering, audiovisual equipment, and other event logistics.Manage event budgets, including expense tracking and cost negotiation.Liaise with vendors, contractors, and service providers to ensure seamless event execution.Coordinate event staffing, including hiring and scheduling event staff and volunteers.Maintain guest lists; Ensure a smooth check-in process.Run errands as needed, including shipping event materials to and from the events.Oversee event setup, operation, and breakdown, ensuring that all aspects of the event run smoothly.Serve as the primary point of contact for vendors and attendees throughout the event planning process and onsite during events.Provide onsite support to event staff and volunteers, ensuring everyone is briefed on their roles and responsibilities.

Qualifications:Must be NYC-based. Proven experience in event planning and coordination, with a minimum of 3 years in a similar role.Strong organizational and project management skills, with the ability to prioritize tasks and meet deadlines.Excellent communication and interpersonal skills, with the ability to work effectively with clients, vendors, and team members.Proficiency in event management software and tools, such as Microsoft Office, event registration platforms, and project management software.Ability to work flexible hours, including evenings and weekends, as required by event schedules.Creative problem-solving skills and a proactive approach to overcoming challenges.