Administrative Assistant
📋 Role Overview & Responsibilities
Administrative Assistant
Contract-$19-20/hr W2 Duration: 12+ monthsLocation: 3x/week onsite, Chicago, IL
Project Scope: Support 6 Managers global and local
Must have skills/experience/certs and/or technologies: Excel (formulas and pivot tables), attention to detail, 5 yrs corporate expLooking for an admin for global team – asset servicing/digital delivery.Supporting managers (India and some remote in US)Supporting entire department (calendar management for department head and own fully onboarding/offboarding process for anyone joining department in US)Looking for: Fast learning, professional demeaner Skills: knowledgeable of MS Suite (powerpoint, excel (ton of excel work – managing tracking time entry – being familiar with formulas and pivot tables is absolute need).Fast paced environment3 days in office per week – 8-5 pm – flex definitely Thursdays is main dayAny project support or strictly admin? Supporting managers, track everyone in department is logging correct projects, exporting timekeeping system into excel, doing comparisons to forecast they have and reaching up to managers for submitting timesheets, logging to wrong project example)Onboarding: scheduling of interviews, tracking different resources interviewing, get process started in system to generate a LAN ID, equipment request in, ensure they have correct access, they’ll contact resource to ensure they are ready to start (have what they need, know where they are going)Offboarding: make sure access is removed, if remote send out for equipment to be returned.TA/HR background? Yes considered – not vetting people for positionsAre you comfortable with this person having office manager experience? Yes, self sufficient and make judgement calls ServiceNow/ticketing experience: if used in past that would be a plusFriendly and open and willing to take a request 5 yrs corporate environment, fast paced – professional admin is fine
EEO EmployerApex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.
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