Entry Administrative Assistant

Contract: 3 Months with possible extensionRate: $13 - $15/HourLocation: On-Site in McLean, Virginia

As an Administrative Assistant in the hospitality industry, you will play a crucial role in ensuring smooth operations and providing essential support to our department. Your responsibilities will encompass various administrative tasks, with a focus on travel coordination, event planning, and calendar management.

Key Responsibilities

• Stationery/Stock Supply & Organization: Maintain adequate supplies of stationery and office materials. Organize stock rooms and storage areas to ensure easy access and efficient use of resources.2. Domestic & International Travel Coordination: Assist in developing travel itineraries for leaders, including transportation arrangements, hotel reservations, and any other logistical details. Ensure travel plans are well-coordinated and meet the needs of the travelers.3. Printing & Collateral Coordination: Manage printing tasks for various documents and collateral materials. Coordinate with vendors to ensure timely delivery and quality output.4. Team Event Planning: Plan and organize team events, including local site visits, catering setup, and researching suitable restaurants or venues. Ensure that events run smoothly and align with the company culture.5. Ad Hoc Projects and Research: Handle ad hoc projects and research requests from the executive team. Conduct thorough research and provide detailed reports or summaries as needed.6. Master Team Calendar Management: Maintain and update the master team calendar, including scheduling meetings, appointments, and events. Coordinate with team members to avoid scheduling conflicts and ensure effective time management.7. Confidentiality: Exercise discretion and confidentiality when handling sensitive information or working on confidential projects.8. Gifting Management: Coordinate the selection, purchase, and delivery of gifts for clients, partners, and team members. Ensure that gifting aligns with company standards and values.9. Visitor Support: Welcome and support visitors to the office, arranging necessary details such as parking, refreshments, and meeting logistics.