Finance & Administrative Coordinator

DescriptionThe Finance & Administrative Coordinator is responsible for assisting with financial and accounting support and member and sponsor-related tasks to maintain the smooth flow of information, invoicing, and data collection and maintenance for ASBA’s members and partners. Duties and ResponsibilitiesCreates monthly member invoicing and updates and maintains membership reports.Processes new member approvals and membership conversion on a timely basis.Ensure accurate and timely recording of transactions into QuickBooks.Assists in the preparation of monthly management financial accounts and reports.Answers ASBA general phone line, providing answers to general questions, and directing callers to the appropriate staff member.Communicates monthly via email with membership regarding general ASBA communication.Maintains sponsorship agreements and collects associated payments as needed.Creates and maintains event tracking spreadsheets, including communicating and collecting payments and documentation from vendors and exhibitors, and maintaining up-to-date reports.Serve as Board of Director liaison.Support financial operations such as preparing deposits, collecting credit card receipts, and tracking checks.Assists CEO and other staff with special projects, as required.Other duties as assigned.All ASBA staff work on-site in Phoenix on Mondays, Wednesdays, and Thursdays. All employees are remote on Tuesdays and Fridays.

RequirementsThe Finance & Administrative Coordinator position requires various prerequisite skills and qualifications needed for duties, including: Proven work experience as an administrative coordinatorProficiency in Microsoft Office (particularly Word and Excel)Experience in QuickBooksExcellent customer service skillsExcellent verbal and written communication skillsSolid time management skills with the ability to prioritize tasksAbility to deal flexibly and professionally with a variety of contactsAbility to link knowledge of ASBA programs and services to fill member needsAbility to utilize computer, databases, and other skills and information sources as appropriate to complete assigned tasks/dutiesAbility to engage in conflict resolution and maintain a high level of customer serviceAbility to think creatively and take initiativeAbility to work within a team, interest in learning, and a can-do attitudeExcellent organization skills and a strong work ethicHigh school diploma

Note: This job description has been developed as an overall view of relevant job duties and ability requirements. It is not intended as an all-inclusive list. Like all descriptions, it reflects a current “snapshot” of the job and of the organization. In time, or as changes occur in the organization, its mission, or its policies and programs, changes may also take place in individual job duties.