Philanthropy Operations Specialist

Company DescriptionArrupe Jesuit’s mission as a Catholic, college preparatory school is to offer students with limited economic resources a premier educational experience through rigorous academics, formation in faith, and a unique work study program, all of which foster community, opportunity, leadership, and personal growth. Since its founding in 2003, holistic programming serves the whole student, reversing historic patterns of marginalization.

Role DescriptionThe Philanthropy Operations Specialist will join the dedicated members of Arrupe Jesuit’s Philanthropy Team, supporting fundraising efforts and donor relationships that will benefit and boost the schools’ presence in the community. This position is responsible for all philanthropic operations as it relates to data entry, accuracy, and accounting. They will have a strong understanding SalesForce, how fundraising and philanthropic practices can be tracked and used effectively, will have general knowledge of accounting for donor gifts, and have the ability to maintain a caseload of multiple projects at once. This individual should be interested in how data supports fundraising, while understanding that this is not a frontline fundraising position. Time management, team collaboration, ability to deal with sensitive information, use of discretion, and a desire to support the Arrupe mission will set this position up for success.

Primary ResponsibilitiesIn partnership with the Associate Director of Philanthropy , execute the day-to-day operations of the school’s annual fund needs and its capital campaign efforts (when necessary)Coordinate donor stewardship practices through gift acknowledgements, invoices, tax receipts and thank you lettersAid in donor communication support and maintain user ability to assist in creating and pulling reports, merging and sending general communications, and tracking appeal performanceSupport philanthropic and cultivation events like the annual gala and golf tournament, including, but not limited to, sponsor communication, guest tracking, RSVP management, and philanthropic department logisticsManage and event invitations, post-event fundraising analysis, reports, and correspondenceMaintain record creation, updates, activity entry, clean-up, list creation and reports in SalesForceIn partnership with Finance Department, track and manage donation processingPull, analyze and create reports and profiles that relate to content shared with the donor communityAid in content creation for tax receipts, invoices, gift thank you letters, appeals, summer and winter newsletters and the annual reportRespond to needs for the greater good of AJHS and our benefactors, as appropriate Build bridges throughout the school to aid in building a culture of philanthropy Seek opportunities for improved processes and procedures department wideOther duties as assigned

Minimum QualificationsBachelor’s Degree and equivalent experiencePrevious experience in sales, fundraising and/or database management Project Management: Proficiency in planning, organizing, and executing projects, including setting objectives, establishing timelines, and managing resources.Financial Management: Understanding of basic financial principles as it relates to philanthropic donationsTechnical Proficiency: Proficiency with relevant software, tools, or platforms used in philanthropic operations, such as Salesforce, Google Suite, Microsoft Office, Adobe, and Canva. Teamwork: Collaborates effectively with colleagues, contributing positively to team dynamics and achieving shared goals.Understanding of and commitment to upholding the Catholic Jesuit values and mission of Arrupe Jesuit High School

Preferred QualificationsCommunicates clearly and effectively, both verbally and in writing, ensuring information is understood and conveyed accurately.Ability to analyze operational data and metrics to identify trends, patterns, and areas for improvement.Demonstrates the ability to stay motivated and productive without constant supervision, taking initiative to complete tasks independently.Maintains a professional demeanor and acts with integrity, demonstrating respect for others and representing the organization positively.Handles pressure and stress in a constructive manner, bouncing back from setbacks and maintaining a positive attitude.Takes proactive steps to identify opportunities for improvement or advancement, seeking out additional responsibilities or ways to contribute to the organization.Strives for high standards of performance and quality in all aspects of work, aiming for excellence in every task undertakenSensitivity to and respect for the socio-economic, racial and religious backgrounds of the Arrupe Jesuit students and families