Executive Assistant

Job Title: Executive Assistant to the C-Level

Location: Miami, FL

Industry: Marine Shipping & Transportation

Job Type: Full-Time

About Us:Our client, a premier entity in the marine shipping and transportation industry, is based in the bustling and scenic city of Miami, FL. Known for our commitment to excellence, innovation, and strategic growth, we are looking to enhance our team with the addition of an Executive Assistant. This role is pivotal in supporting our C-Level executives, enabling them to focus on critical aspects of leading and expanding our business operations globally.

Role Summary:The Executive Assistant will play a crucial role in the efficiency and effectiveness of our executive team. This individual will be responsible for providing comprehensive support to the C-Level executives, including managing schedules, coordinating meetings, handling correspondence, and contributing to the optimization of our executives' time. The ideal candidate will be a highly organized, discreet, and adaptable professional with a proven track record of success in executive support roles.

Key Responsibilities:Calendar Management: Manage and coordinate the C-Level executives’ calendars, including scheduling meetings, appointments, and travel arrangements to ensure optimal use of their time.Meeting Coordination: Organize and prepare for executive meetings, including setting agendas, preparing materials, and ensuring all technology needs are met for seamless communication.Communication: Serve as a liaison between the C-Level executives and internal/external stakeholders, managing correspondence and ensuring timely and clear communication.Document Management: Prepare, organize, and maintain documents and files related to the executives’ activities, ensuring confidentiality and easy access.Project Support: Assist with special projects as assigned by the C-Level executives, providing research, analysis, and coordination to support project completion.Expense Reporting: Manage and reconcile expense reports and budgets for the C-Level suite, ensuring accurate and timely submissions.Event Planning: Coordinate logistics for executive-hosted events, including internal gatherings and external stakeholder engagements.

Qualifications:Bachelor’s degree in Business Administration, Communication, or a related field.Minimum of 3-5+ years of experience as an Executive Assistant, preferably supporting C-Level executives.Bilingual (Spanish/English) strongly preferredExceptional organizational skills and attention to detail.Strong proficiency in Microsoft Office Suite and experience with scheduling and communication tools.Excellent verbal and written communication skills.Ability to maintain confidentiality and exercise discretion.Strong problem-solving skills and the ability to work under pressure.Proactive and able to anticipate the needs of executives.

Why Join Us?Opportunity to work closely with the leadership of a leading company in the marine shipping and transportation industry.Be part of a dynamic and innovative team that values collaboration and professional growth.Competitive salary and comprehensive benefits in a supportive and vibrant work environment.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.