Fleet Manager

Description

Why Work at APM?

Asociacin Puertorriqueos en Marcha (APM) is a nonprofit organization in Philadelphia, PA providing human services to the community including early childhood education, foster care & adoption, child welfare, mental & behavioral health, community and economic development, housing, violence intervention, and services to community schools. APM has been servicing the North Philadelphia community since 1970.

Status: Full Time / On Site

Salary: $55k plus benefits

Reports to: Director of Facilities & Property Management

Work Hours: Mondays through Fridays from 8:30 am to 5 pm

Fleet: 35-40 cars and vans used by staff

To supervise: Four (4) Drivers/Transport Coordinators

Benefits: Medical Insurance or $100/month medical insurance waiver reimbursementVision and Dental InsuranceLife and AD&D Insurance403b Retirement Plan with company contributionFlexible Spending AccountsShort-term and long-term disability Employee Assistance Program at no cost20 Days of Paid Time Off12 Days of Paid HolidaysOther voluntary benefits

GENERAL SUMMARY

The Fleet Manager is responsible for the efficient management and maintenance of APM's fleet service of cars and vans used by our staff. The Fleet Manager will comply with the established policies and procedures and will not take action contrary to such guidelines without prior approval from the Director. The Fleet Manager duties will include, but are not limited to the following:Establish, implement, and communicate the goals of the department including developing SOPs to improve and streamline operations to achieve targeted goals.Ensure Department of Transportation (DOT) regulatory compliance that adheres to local, state, and federal regulatory requirements.Work closely with the fuel card provider to negotiate discounts, develop analyses to maximize savings and compliance to policy, and ensure all Service Level Agreements (SLAs) are satisfied.Evaluate, identify and implement cost and service improvements with fleet related suppliers.Develop and manage fuel programs, daily activities and projects, aligned with recently implemented fuel initiatives focused on maximizing the use of discounted merchants, reducing non-fuel spend, and other related projects in support of the company fuel policy.Ensure that vehicle usage is maximized; vehicles are rotated in and out of service for maintenance and cleaning.Ensure control over key storage system and staff usage/access.Perform minor vehicle repairs, such as flat tire.Organize and schedule daily interoffice and supply deliveries to various APM locations.Create and manage day-to-day fleet processes with the Fleet Team to resolve issues. May include working directly with the primary external vendors chosen to support those activities.Maintain performance management and time keeping of Drivers.Organize and manage transportation of leadership to various locations across the City, as necessary.Coordinating drivers and on-staff maintenance professionals when setting employee schedules.Searching for, hiring and training new drivers.Provide reports to management on budgeting, schedules, maintenance and fleet progress.Provide support on month-end close activities, including SOX controls, fuel reporting, budget vs. actual spend analysis and reconciliation.All other duties as assigned.

Requirements

QUALIFICATIONSAssociate's degree or equivalent combination of education, training, and experience is preferredExperience/Training: Minimum 5 years of industry experience including responsibility for end-to-end fleet operations and DOT regulatory compliance programsSpanish speaking preferredAdvanced analytical and problem solving skillsGreat written and verbal communication skillsBasic math and data analysis skillsExcellent leadership skills, including goal setting, motivation and trainingExpert knowledge of best driving, delivery, vehicle maintenance and other industry practicesExcellent interpersonal, communication, and management skillsAbility to effectively manage third-party vendor relationshipsAttention to detail with exceptional organizational skillsStrong professionalism with foundational skills such as presentation, reliability, and disciplineTechnology/Equipment: Intermediate proficiency in Microsoft Suite.

APM is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. (PM21)

PI239177697