Administrator

Duties/Responsibilities

Provides a variety of administrative support functions to various departments; duties will include but are not limited to:

Assist in preparation of subcontracts and purchase orders Assist in expediting jobs and creating job books for Operations Group Phones, faxing, typing, copying, filing and receiving and distributing mail Coding & checking invoices with purchase orders & delivery tickets Review daily reports Prepare monthly reports as needed Approve accounts payable invoices, code as needed Prepare subcontractor payable invoices Scan and maintain contract documents, job files and job data bases Project closeout including any and all paperwork required Answer phones, greet visitors Assist in preparation of bid documents Assist in ordering bonds, insurance certificates and plans Update bid calendar and follow-up

Qualifications/Competencies

2-5yrs experience in an administrative support position Proficient with MS Word/Excel/Outlook and all standard office equipment (copy machines, fax, scanners) Must be comfortable prioritizing and re-prioritizing work; able to change directions quickly to meet demands of customers Excellent communication skills, including telephone, personal and e-mail Must be able to work independently and with a team