Senior Associate, Accounting Specialist

Job Title: Accounting Specialist / Senior Associate, Accounting

Primary Work Location: New York City (Bronx, NY Office)

FLSA Classification: Exempt

Projected Salary Range: $70,000 - $90,000/year

Overview: Association for Energy Affordability (AEA) is a rapidly growing nonprofit energy services and training organization dedicated to achieving energy efficiency in buildings to foster and maintain affordable and healthy housing and communities. Energy consulting services are completed through AEA’s participation in a variety of federal, state, and local energy efficiency initiatives. AEA is a New York based organization, with over 20 years of industry experience and has been operating a West Coast office since 2010. For more information about AEA, see http://www.aea.us.org.

Position Summary: AEA West is seeking a highly organized and self-driven Accounting Specialist to join our tight-knit, talented team of “Energy Geeks”. The Accounting Specialist will be responsible for the day-to-day general tracking and processing of billing and expenses for the AEA West office. This position provides finance support to the Director and Program Managers regarding specific project information and general tracking procedures; research issues regarding specific transactions; and updates related files and tracking reports for budgetary purposes.

Please note: While this role would be supporting the West Coast team the roles location will be based out of our New York, Bronx office.

Responsibilities

The Accounting Specialist will

Perform a variety of finance support tasks including: tracking accounts payable and receivable, and working closely with the accounting department in NYC in the design/format of tracking sheet for budget and/or reimbursement-based contracts for expenses and income.Process billing and invoicing for all AEA West programs, ensure adequate supporting documentation and adhere to tight deadlines for submission to designated parties.Coordinate with AEA’s central accounting department in NYC for timely submission and deadlines for vendor invoice/expense payment.Maintain organized vendor files, other expense documents and billing/income documents for tracking, reporting and auditing.Reconcile on a periodic basis updated tracking sheet with AEA’s central accounting department in NYC.Perform accurate data entry and data management within the Salesforce platform, including report preparation for billing, budgeting, and program management.Closely track and report on program budgets.Assist in managing timesheet submissions.Act as the primary point of contact with clients on all billing and on vendor matters.Provide general finance-related assistance to office staff as necessary

These job responsibilities may be revised over time to ensure the functional responsiveness of the Accounting Specialist to AEA and Federal and California State program requirements.