Grants Coordinator (State or Federal Level Experience Required)
📋 Role Overview & Responsibilities
Grants CoordinatorOnsite Role at Indianapolis IN
Job Description:This position holds a key role in assisting in the management of the holistic lifecycle of Federal grants and State appropriations. Processes include identification of grant opportunities, securing grant funding, subrecipient monitoring, and closing out awards.
Job Requirements:Prior experience with identifying, applying for and securing funding for grants at a State or Federal level.Prior experience monitoring and closing out grant awards at a State or Federal level.Advanced knowledge of Microsoft Excel, Outlook, Word and other Microsoft products
Duties:Establish and manage the timeline and necessary documents to secure Federal grant funding.Regularly review Federal grants websites, SBA eCivis and other resources to seek out new grant opportunities to increase Federal revenue for IDOH programs.Assist program clients with creation of grant proposal documents including but not limited to SF424, grant narrative, and grant budget.Assist program clients with creation of Federal Grant Summary for submission to and approval by State Budget Agency and OMB.Assist program clients with completing and submitting federal and IDOH budget templates.Collect and organize supporting documentation for grant proposals including but not limited to letters of support, memoranda of understanding, job description of staff positions, resumes of existing personnel,and other documents required by Federal and State funders.Shepherd program clients through approval of grant proposal by ISDH leadership and OMB and through the SBA eCivis portal.Submit grant proposal as prescribed by Federal funder.to the Agency AO for submission to Federal Funder.Receive and record Notice of Award (NOA) documents as sent by the Federal funder.Review reporting guidelines and establish reporting deadlines with relevant program and fiscal staff.Manage calendar of existing grant development activities: renewals, continuations, etc.Provide technical assistance on grant reporting to program client to ensure reporting compliance.Attend quarterly financial meetings with program and finance staff to assess condition of financial expenditures within the grant budget period.Identify the potential for unspent funds within the grant budget period. Coordinate with program client to request carryover of these funds as directed by the Federal funder.Prepare for close-out of the grant budget period and advise IDOH accounting staff as to handling of unspent funds.Assists on special projects and initiatives as determined by Agency AO and IDOH Finance leadership.
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This position is located in Indianapolis, IN with potential relocation and sponsorship assistance depending on candidate qualifications.
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