Senior Payroll Specialist,

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission.

Your Role

We are seeking a highly skilled and experienced Senior Payroll Specialist to join our payroll team here at Baxter Healthcare. The successful candidate will be responsible for tax filing and registration, quarterly and annual tax balancing, financial payroll review and analysis, and various other finance and compliance-related tasks.

This person will be a guide in Multi State payroll and tax, excellent verbal, and written communications skills; ability to communicate and work successfully with team members across the region with a professional, positive attitude.

What You’ll Be Doing

Responsible for ensuring the third-party vendor has accurate information to process all payrolls, and for ensuring that all payments to employees are accurate and timely.Assist with payroll tax activities, including compliance with local, state, and federal regulations and filing local, state, and federal payroll tax returns.Coordinate with Tax Filing Shared Services on quarterly and annual tax balancing, including daily funding, quarter end balancing, and year-end closing.Provide financial payroll review and analysis, including weekly distribution of reporting.Assist with financial, Corp tax, and business-related reporting needs, such as Risk Management and weekly ledger feeds.Assist with legal and compliance reporting needs, including subpoena and Workers Comp requests.Coordinate garnishment management, including upload and response to sophisticated items. Assist with employee W2 tax balancing escalation, colloborating with our outsourced payroll processor as needed.Supervise overpayment management, including relationship management with outsourced shared services team and monthly reporting to collection agencies.Serve as point of contact for unemployment claims, working with 3rd Party provider and local HR as needed.Act as liaison with payroll partner ensuring the timely processing of weekly and bi-weekly payrolls; act as backup to lead.Year End & Begin tasks including but not limited to: Abandoned Property, Fleet Imputed Income, Charitable Giving, Union CBA Review, etc.Work with the team to develop processes and recommend changes to remain compliant and increase efficiencies.Ensure the resolution of payroll processing issues in a timely manner and provide recommendations to prevent future issues by pro-actively analyzing the root cause.Respond quickly in regards employee questions via the HRSS ticketing system and/or phone.Ensure operations are performed in compliance with company policies, country, state/province, and local laws.Demonstrate a strong customer service attitude, sense of urgency and be organized with strong attention to detail and the importance of accuracy.Ability to work independently as well as in a team environment.Creative problem-solving skills, and the capacity complete tasks on timeStrong understanding of software development and testing methodologies.

What You Need

Bachelor’s degree in business, or a related field.3+ years’ experience processing full cycle, multi-state payroll along with prior experience with timekeeping systems (Kronos/ADP eTime)Possess a broad knowledge of payroll and timekeeping, and general HR related topics to respond to team member inquiries; demonstrate initiative in seeking answers to new inquiriesKnowledge and understanding of payroll laws, payroll tax, and wage garnishments.Validated experience handing critical and confidential information.Strong background in WorkDay and UKG Workforce Central (WFC) systemsUnderstanding of HR operating environments and exposure to applicable State specific legal processing requirements a plus

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $64,000.00 to $88,000.00 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

The successful candidate for this job may be required to verify that he or she has been vaccinated against COVID-19, subject to reasonable accommodations for individuals with medical conditions or religious beliefs that prevent vaccination, and in accordance with applicable law.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law

EEO is the law - Poster Supplement

Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

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