Administrative Assistant - Estimating

Bay Cities Paving & Grading, Inc., a growing heavy civil construction company, based in Concord, California, with 75+ years of stability has opening for a full time Estimating Assistant in our Concord office. This is a wonderful opportunity to work with a great group of people, in a friendly environment, within the fast paced industry of construction.

General Description: Under the supervision of the Vise President of Estimating, the Administrative Assistant is responsible for supporting the Estimating team as follows:

Essential Duties: Coordinating contract documents from original estimate to job start up using standardized methods relating to the purchasing, processing understanding and recording of information to ensure Bay Cities Paving & Grading is a responsive bidder.Providing support to estimating staff through bid preparation and job start-up procedures utilizing thorough knowledge of terminology and best practices to ensure needs are met.Coordinating all MBE/WBE/DBE/UDBE to ensure diverse representation of subcontractors on all bid submittals.Providing maintenance of bid list and bid packets to ensure timely and accurate bid submission.Establishing processes and documentation to ensure good faith efforts and project advertising requirements are met.Processing bid documents from agencies/owners to ensure accurate bid submissions.Assembling bid packets, tracking documents, typing correspondence to ensure all necessary documentation and communication is accurate and timely.Performing a variety of administrative and office support functions to ensure the daily operations of the department run efficiently.Contacting vendors for bid quotes.Performing bid runs to local agencies.

Work Experience: 2-5 years of Construction Estimating Administrative experience preferred.

Education: Bachelor’s Degree in Business Administration or equivalent work experience.

Skills Required: Knowledge and understanding of project specifications (preferred)Basic understanding of the bidding process and public agency requirements (preferred)Proficiency with all MS Office products (Word, Excel, PowerPoint, Outlook, etc.)Exceptional verbal and written communication abilitiesExcellent organizational skillsHigh attention to detail and accuracyAbility to work independently and prioritize multiple tasks under tight deadlinesAbility to operate with all levels of staffExcellent interpersonal, phone and grammar skillsWillingness to take on additional tasksAbility to maintain confidentiality at all timesNotary Public Certification (preferred)Job Requirements:Team player, ability, and willingness to abide by BCPG’s code of ethics dailyAbility to work well under pressureValid driver’s license and ability to driveOccasional overtime required