Lease Administrator

SUMMARY: This role organizes data and documents related to the Commercial Portfolio. This includes but may not be limited to obtaining, preparing, reviewing, logging and filing various documentation related to commercial leases and properties.

DUTIES AND RESPONSIBILITIESProvide administrative support, including phone support, typing reports, filing and distribution of correspondenceSchedule and coordinate meetings, site visits, inspections and appraisals as requestedAssist in lease administration activities, including tenant contact and insurance information, receipting rent payments, tracking delinquencies, resolving tenant complaints, enforcing tenant leases and the rules of occupancy, drafting legal documents, inspecting buildings and ordering repairPrepare and coordinate bid proposals, service contracts and approve invoices for Director approval and assist Director in their efforts to ensure compliance with policies and proceduresEnsure prompt and accurate completion of leases, contracts and certificates of insurance information in property management softwareTrack and file leases, contracts and insurance certificates; maintain follow-up system for expirationsReview delinquent collections, prepare demand letters, notices, invoice reports and evictionsMonitor and maintain the property maintenance work order system and prepare weekly reports for Director and Facilities Manager on status of tenant work orders and tenant billbacksMaintain follow-up system for compliance of lease and contract files including expirationsPromote and foster positive relationships with building owners, tenants, vendors and clientsAssist with monthly and quarterly management reports as well as annual CAM/budget preparationProcess tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approvalAssist in managing properties to ensure high value for all stakeholders in the propertiesAssist in any other duties assigned

KEY COMPETENCIESCommunication Proficiency (oral and written)Customer Focus (internal and external)Organization SkillsInterpersonal SkillsInitiativeMulti-tasking

IMPORTANT EDUCATIONHigh school diploma/GED equivalent

IMPORTANT EXPERIENCE· Customer service experience preferred· Previous property management experience preferred· Appfolio Property Manager Software preferred· General ledger experience· Strong attention to detail and accuracy· Strong communication skills· Proficiency in Microsoft Office Suite· Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bear Real Estate Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.