Payroll Specialist

Our client, a non-profit organization, is looking for a payroll specialist to join their team ASAP. This is a 3-6+ month contract opportunity, with potential to extend or convert to FTE. This is a hybrid position with 2 days/week onsite in their downtown Chicago office.

Responsibilities· Ensures payrolls are processed timely and accurately· Reviews and processes employees’ timesheets electronically or uploaded via approved spreadsheets· Reviews payroll documentation/reports and makes any necessary adjustments or corrections to ensure accuracy· Processes employee changes in the payroll system including deductions, garnishments, levies, and benefits· Answers inquiries regarding employment verification, employee inquiries and requests regarding payroll matters· Works cooperatively with Accounting, Human Resources, and Operations on all payroll related issues;· Provides quality customer service to all employees within the Agency· Reviews non-exempt personnel time sheets for compliance with wage and hour laws· Processes manual checks as requested and approved by management· Prepares various payroll reports including the salary matrix· Maintains confidentiality of sensitive information· Assists Finance with month end related activities, analysis, and reporting· Assists with external audits by providing supporting records and documentation· Performs monthly reconciliation of payroll earnings, cash analysis, and bank reconciling items for review by the Controller· Works on all aspects of year-end processing for accurate and timely distribution of W-2 statements· Prepares, reconciles, and generates payroll reports for the annual Worker’s Compensation audit· Ensures accuracy of payroll system calculations and time management system· Trains agency staff as appropriate on payroll system· Maintains policies and procedures for payroll processes· Creates monthly payroll statistics for review by Finance leadership

Requirements· 3-5+ years of Payroll experience.· Bachelors degree in accounting or related field preferred. Valid driver’s license required.· Possess excellent analytical and critical thinking skills.· Working experience of multi state payroll tax at the federal, state and local levels.· Ability to adapt to changing work priorities while meeting deadlines and schedules with frequent interruptions.· Maintaining confidentiality.· Advanced skills in Excel.· Previous experience in a non-profit organization is preferred.