Special Events Assistant

Special Events Assistant will support the fundraising, marketing, and event management for our Dream BIG Gala, which is our largest annual event, both in terms of participation and fundraising. The event features a Cocktail Hour with raffles and games, an extensive Silent Auction, a Live Program, and more. This year’s Dream BIG Gala will be held at the Madison Marriott West on Thursday, July 26th, 2024.

Beyond supporting the production of the event, there will also be opportunities to learn about and participate in different facets of Fund Development, including donor cultivation and stewardship, donor research, and database management.

Special Events Assistant will perform functions related to the planning and execution of the Dream BIG Gala, including (but not limited to):● Support with Silent Auction–help secure donations for 200+ auction packages; record gift and donor information; write descriptions for auction packages● Management of Online Bidding Software–oversee seat assignments and tables for guests; input auction items, photos, and descriptions; maintain software with event information throughout internship (training will be provided)● Event Logistics and Marketing–supporting logistics management and production of event; creating event collateral & marketing materials; volunteer management; day-of coordination● Event Communication and Donor Stewardship–coordination with sponsoring companies for their guest information; follow-up communication to donors and attendees

Ideal applicants are hard-working, professional, proactive, self-motivated, and adaptable. They are committed to the mission of BBBS and are eager to learn and grow. Applicants must be proficient in Microsoft Office and Google Suite and have excellent writing and editing skills. Applicants need to commit to a minimum of 30 hours/week and be in attendance at the Dream BIG Gala on July 26th, 2024.