Executive Assistant/Event Operations at Innovative Venture Firm
📋 Role Overview & Responsibilities
Renowned for its portfolio of high-profile companies, this innovative venture firm is looking for an Executive Assistant/Events Operations Associate. You will provide day-to-day support to their Head of Portfolio Impact through calendar management, inbox management, meeting support, and travel planning to ensure his time is leveraged and focused on priorities. You will also support the Community Lead with event logistics and management for both internal and external events. Someone with concise, clear communication who is extremely sharp and proactive to keep up with the fast pace will thrive. This is a mostly in-office role based near SoHo in NYC with the flexibility to work remotely from time to time. Must be available to attend and help at events as needed. 130-150K+ DOE + discretionary bonus, benefits, 401k with matching, lunch stipend, annual team trips, and gym in the office!
Responsibilities
Proactively manage the Executive's ever-changing calendar. Stay on top of his daily schedule and adjust meetings to accommodate shifting priorities.Manage busy inbox. Draft emails on the Executive's behalf, flag important communications, and ensure responses are accomplished in a timely manner and nothing slips through the cracks. Book travel arrangements and accommodations. Provide detailed trip itineraries.Provide meeting support to the Executive. Prep and prepare meeting agendas that he leads. Reconcile expenses and stay on top of payments.Support the Community Lead on the execution of the events strategy for the firm, including RSVP management, venue scouting, vendor management, day of details, coordination with Legal and Finance on vendor onboarding, and event staffing.
Qualifications
2-4 years of experience at a high-growth technology startup or lean team as an Executive Assistant or similar role. Preference for someone who has demonstrated familiarity with startups. Comfortable and flourishes in an environment with a high degree of ambiguitySelf-driven, reliable, and self-managed.Highly organized and calm under pressure.Clear, concise communicator and excellent verbal and written communication skills.Extremely attentive to detail. Someone who takes pride in the quality of their work.Structured thinker who can manage multiple responsibilities and prioritize effectively.
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This position is located in New York City Metropolitan Area with potential relocation and sponsorship assistance depending on candidate qualifications.
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