Executive Administrative Assistant to the Assistant Superintendent of Teaching and Learning

Bridgeport Public SchoolsDepartment of Human Resources45 Lyon Terrace, Room 324Bridgeport, CT 06604

ADMINISTARTIVE JOB OPENINGUNAFFILIATED – 12 MONTHSSALARY: $72,000

EXECUTIVE ADMINISTARTIVE ASSISTANT TO THE ASSISTANT SUPERINTENDENT OF TEACHING & LEARNING

The Executive Administrative Assistant is an exceedingly responsible, high-level administrative position. This position is distinguished by the confidential nature and level of responsibility, contact with Board members, administrators, and other community and governmental agency representatives.

Responsibilities:Serves as confidential, and technical assistant to the Assistant SuperintendentServes as liaison to the public and staff, students, and parents in regard to Board of Education policies, procedures, and recordsMaintains Assistant Superintendent’s calendars; schedules, & related appointments.Makes arrangements for conferences, workshops, and in-services including, preparing materials, and analyzing curriculum dataAssists the Assistant Superintendent in achieving the Superintendent’s goals and goals of the districtAscertains name and purpose of Assistant Superintendent’s callers and visitorsComposes and prepares correspondence for the Assistant Superintendent’s signature and/or staff membersGathers information and reports to the Assistant Superintendent regarding school concerns, district policies, and proceduresUses judgment in determining the sensitivity of an issue or inquiry (based on public relations considerations, Board of Education policies, and procedure), and personally gives information or forwards contact to the appropriate sourceResponsible for the efficient operation of the Assistant Superintendent’s OfficePrepares agenda and materials for meetingsUses strong analytical skills to compose meaningful reports relative to student data.Assist with the coordination of interviews for the hiring of department personnel.Assists the Assistant Superintendent in coordinating with district departments and leaders to resolve student/parent complaintsHonors confidentiality in all mattersPromotes good public relations through effective communicationPromotes good safety practices and proceduresPerforms additional related work as directed by the Assistant SuperintendentRequirements:Baccalaureate Degree or five years of responsible high-level administrative experienceSpanish-speaking preferred but not required.Overall high level of Executive Functioning and organizational skillsExtensive knowledge of the organization and functions of the Board of EducationConsiderable knowledge of the policies, responsibilities, functions, practices, and resources of the districtExtensive knowledge of office practices and procedures,Excellent interpersonal skills as it pertains to staff, parents, and the general publicProficient computer skills – Word, Excel, PowerPointMaintains confidentiality at all timesEstablishes, maintains, and retrieves records and information resourcesProvides courteous and efficient service to callers and visitorsUses accurate judgment in deciding matters needing the attention of the Assistant Superintendent of Teaching & Learning or other administrators and in the personal supplying of requested informationAbility to be flexible and adapt to changing situationsAbility to anticipate and prepare materials needed for meetings, procedures, and eventsCommunicates ideas and directives clearly and effectively both orally and in writing

This job description is not, nor is it intended to be, a complete statement of all duties, functions, responsibilities, qualifications, physical, and cognitive, which comprise this position

The position includes a comprehensive benefits package. If interested in applying, please apply through the district’s Applitrack candidate management system:http://www.applitrack.com/bridgeport/onlineapp/

The Bridgeport Board of Education is an Affirmative Action/Equal Opportunity Employer.