Property Manager

EMPLOYERButtonwood Capital Management (“BCM” or the “Company”) is a family office dedicated to stewarding the resources of its founding family and their descendants (together, the “Families”) by providing personalized administrative support, bespoke financial advice, and investment execution.

ROLEThe Property Manager will be responsible for managing the primary private residence, consisting of multiple houses and outbuildings, along with a working hobby farm. The Property Manager will serve as the main point of contact for the property needs, and responsibilities include overseeing preventative care and maintenance, management of projects on the buildings and grounds, as well as managing a team of employees and contractors who assist with day-to-day tasks. The Property Manager role is a full-time, salary-exempt position. The primary work location for this position is on-site at the private estate located in Ada, MI, and may include limited regional travel.

Buttonwood Capital Management is seeking a forward-thinking, positive, and dedicated individual, who is proactive, attentive to meticulous detail, and thrives in a hands-on work environment. The ideal individual will possess a strong work ethic and have the ability to maintain a realistic balance among multiple priorities. RESPONSIBILITIES Household MaintenanceConduct regular and in-depth interior and exterior maintenance inspections throughout the residences and properties, reporting and responding to findings as appropriate. This includes:Identify and trouble shoot problems and issuesPerform minor repairs and preventative maintenanceSource competitive bids for projects/repairs, as requiredCoordinate and oversee major repairs with appropriate contractors, ensuring successful and satisfactory completionDevelop intimate working knowledge and maintenance of all household systems (phones, HVAC, interior/exterior lighting, appliances, recreational and exercise equipment, generators, plumbing, and others)Maintain stock of supplies such as light bulbs, filters, cleaning supplies, batteries, and other miscellaneous replacement/repair itemsEnsure all payments made to contractors are accurate, appropriate, and negotiated in the best interests of the Heads of HouseholdManage weekly, monthly, and annual routines according to the usage of the propertyManage preventative maintenance schedules for all buildings and systems, updating as necessary, and maintaining accurate record of all maintenance itemsArrange and monitor regular services such as trash removal, pool mechanical maintenance, carpet cleaning, window washing, painting, exterminators, and other grounds and building interior and exterior services for the property

Grounds MaintenanceConduct regular and in-depth inspections of the grounds, including lawn, landscaping, sprinkler systems, walkways, pool, and ponds. Report and respond to findings as appropriate, including:Identify and trouble shoot problems and issuesPerform minor repairs and preventative maintenanceSource competitive bids for projects/repairs, as requiredCoordinate and oversee major repairs with appropriate contractors, ensuring successful and satisfactory completionMaintain grounds equipment, such as tractors, bobcats, mowers, etc., including small engine and oil level maintenance and keeping propane fuel tanks fullEnsure recreational equipment is ready for use at all times, making necessary repairs or disposing and replacing items, as neededManage preventative maintenance schedules for all grounds systems and equipment, updating as necessary, and maintaining accurate record of all maintenance itemsMaintain service records, repair requirements, and proper paperwork, such as registrations, insurance, etc., for all motorized equipment and vehicles

Management and Other ResponsibilitiesManage team of employees and contractors, including:Assign, direct, and oversee workManage training, development, and performance of staff and conduct performance reviewsReview and approve timecards, including management of overtimeManage budgets, approve and allocate expenses for the propertyServe as Project Manager for special projects and construction related work at all propertiesWork closely with Heads of Household and serve as owner’s representative on property related projects, renovations, consultant relationships, analysis, etc.Perform special projects and requests of Heads of HouseholdAssist in planning, coordinating, and executing special events held on the properties REQUIREMENTSGeneral mechanical knowledge and basic skill level in trades such as HVAC, plumbing, appliances, painting, small engines, etc.Previous landscaping/grounds experience, including knowledge regarding proper care and maintenance of lawn, trees, shrubs, flowers, etc.Knowledge and experience in building construction (residential or commercial)Previous management experience preferredStrong interpersonal and communication skills, approaching all interactions with a servant’s heartHigh attention to detail, organization, and follow-through of daily routinesAbility to maintain a highly productive work output without immediate supervisionAbility to lift 30 pounds to a maximum height of 6 feet, including occasional lifting up to 80 poundsAbility to stoop, bend, kneel, climb, and remain standing and walking on feet for lengthy periods of timeAbility to safely operate power machinery and lawn care tools such as mowers, edgers, clippers, Bobcat, snow plow, etc.Ability to work outdoors in all types of weather conditions

Other RequirementsResponsibilities of the Properties Manager are conducted in a private residence. While an employer/employee relationship exists, it is important the employee is genuinely committed to the goal of the household staff team in positively contributing to a Christian home environment.Must demonstrate professionalism, pride and enthusiasm in service, possessing characteristics of dependability, dedication, responsibility, and acting with high integrity.Engaging personality, sociability, and articulate communication is necessary, as interaction with heads of household, family members, and guests will occur on a regular basis.The privacy and security of the heads of household, family members, employer, and all affiliated entities are of critical importance, and the highest level of confidentiality in both business and personal matters of the heads of household, family members, employer and all affiliated entities must be exercised at all times.