OFFICE TECHNICIAN (TYPING)

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Code #:

JC-426693

Position #(s):

502-560-1139-XXX

Working Title

OFFICE TECHNICIAN

Classification

OFFICE TECHNICIAN (TYPING)

$3,609.00 - $4,518.00 A

# of Positions:

1

Work Location

San Bernardino County

Telework

In Office

Job Type

12 Month Limited Term - Full Time

Facility

Department of State Hospitals - Patton

Department Information

DSH – Patton

3102 E. Highland Avenue

Patton, CA 92369

http://www.dsh.ca.gov

Department Website: https://www.dsh.ca.gov/Patton

Job Description And Duties

Patton State Hospital, Human Resources Department is accepting applications for at least (1) Limited Term, Full-Time appointment to the Office Technician (T) classification. The Vacancy exists in the Facility Operations Department and is under the direction of the Staff Services Manager I. The Office Technician (T) shall be responsible for clerical duties in the front office of the Facility Operations Department. This position is for 12 months but may be extended up to 24 months with the possibility of becoming permanent.

The successful incumbent will have knowledge and experience completing general office duties including but not limited to the following: maintaining accurate record keeping; meeting deadlines; providing professional and courteous customer service; data entry; typing; utilizing Microsoft Office software, Works, Excel, Outlook; dispatching via phone, radio and computer; answering phones and assisting callers; utilizing WebTMA: providing office support to supervisors and managers; coordinating safety escort coverage for projects; coordinating badging of contractors and vendors. Assisting visitors and walk-ins; issuing keys, visitor, vehicle and photo passes; inventory and requisition of materials; adhering to all safety and security policies and procedures.

Additional requirements include ability to collaborate and communicate professionally with others, ability to communicate both verbally and in writing, good interpersonal skills, dependable, able to follow directs and complete assigned tasks in a timely manner, ability to work well with others and promote and maintain positive and effective work relationships.

Applicants must be on current exam list, to gain list eligibility, follow the following link to the exam:

https://jobs.ca.gov/JOBSGEN/4PB24.pdf?=0328

There may be an exercise included as part of the interview process.

In order to be appointed as Office Technician (Typing), candidates must be able to type at least forty (40) words per minute. Please provide a typing certificate that meets CalHR requirements : www.calcareers.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx

Unless there is a specific request to be notified via USPS mail, our main contact will be via email. Email correspondence regarding this job posting will primarily come from PattonHREmploymentUnit@dsh.ca.gov . It is the applicant’s responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.

You will find additional information about the job in the Duty Statement .

Special Requirements

The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. The position(s) require(s) a Background Investigation be cleared prior to being hired. The position(s) require(s) Medical Clearance prior to being hired.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Examination/ Employment Application (STD. 678) including detailed job descriptions, hours worked per week , and start/end dates (MM/DD/YYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed STD. 678 and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account. Please reference Job Control # 426693 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your STD. 678 and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers account at www.CalCareers.ca.gov . Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 4/21/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals

Attn: HR- Employment Unit

3102 East Highland Avenue

Patton , CA 92369

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals

Human Resources - Employment Unit

3102 East Highland Avenue

Patton , CA 92369

HR is closed on weekends and holidays

07:00 AM - 04:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is optional. It may be included, but is not required.Other - In order to be appointed as Office Technician (Typing), candidates must be able to type a minimum of forty (40) words per minute. Please provide a typing certificate that meets CalHR requirements : www.calcareers.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.