Invoice Reconciliation Analyst

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Code #:

JC-428169

Position #(s):

835-650-5393-713

Working Title

Invoice Reconciliation Analyst

Classification

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

$5,684.00 - $7,114.00 A

# of Positions:

1

Work Location

Sacramento County

Telework

Hybrid

Job Type

Permanent, Full Time

Department Information

California’s Department of Resources Recycling and Recovery (CalRecycle) brings together the state’s recycling and waste management programs to move the state towards a circular economy that reduces waste and reuses all materials.

Through landmark initiat ives like the Integrated Waste Management Act and Beverage Container Recycling and Litter Reduction Act, California works toward a society that uses less, recycles more, and takes resource conservation to higher and higher levels.

CalRecycle’s Mission: Protecting California’s environment and climate for the health and prosperity of future generations through the reduction, reuse and recycling of California resources, environmental education, disaster recovery and the transition from a disposable to a fully circular economy.

CalRecycle values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect the environment and preserve resources by empowering Californians to reduce, reuse, and recycle. Join CalRecycle to improve the lives of all Californians.

Department Website: http://www.calrecycle.ca.gov

Job Description And Duties

Do you have experience reconciling and reviewing complex invoices? Are you a natural problem solver who enjoys working in a fast-paced environment? Do you enjoy working on multiple projects with different stakeholders?

The Debris Invoice Examiner will work within the Disaster Debris Recovery Office (DDRO) at CalRecycle to meet the needs of California communities impacted by Natural Disasters (Wildfires, floods, etc.) This work is critical to the communities we serve, and as a member of the DDRO team the work you will do is equally important. The cooperation of many state, federal, tribal, and county organizations relies on CalRecycle’s ability to complete timely work, validate invoices and ensure prompt payment to contractors and other agencies.

As a Debris Invoice Examiner, you will be responsible for reviewing, auditing, analyzing, and tracking multiple complex invoices with multiple due dates. This position will leverage your technical ability to work with multiple data software (Microsoft Excel, Outlook, Fi$cal, or equivalent invoice tracking programs) Our most successful invoice examiner enjoys operating with ambiguity and ever-changing priorities and deadlines.

This position may be eligible for hybrid telework under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria set forth in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of telework eligibility, all employees may be required to report to the position’s designated headquarters location, as indicated on their duty statement, at their own expense.

You will find additional information about the job in the Duty Statement .

Special Requirements

When submitting application in hard copy, applicants are required to submit a standard state application (Form Std.678) with an original signature, and clearly indicate RPA 22-369 & Position # 835-650-5393-713 in the “Job Title(s)” section of the Standard State Application or you will not be considered for the position.

If you would like to use education in conjunction with experience to satisfy the minimum qualifications, you must attach a copy of your degree and/or transcripts (unofficial or official) to your application to ensure the educational requirements have been met for this position. Fai lure to do so will result in your application being rejected.

Please attach a copy of your transcripts (unofficial or official) to your application to ensure the educational requirements have been met for this position. Failure to do so will result in your application being rejected.

Please note Resumes, letters, Supplemental Questionnaire, transcripts, degrees, your state application, cover letters, and other materials will not take the place of the Statement of Qualifications. Simply copying and pasting your resume will also not be accepted. Responses must be numbered and submitted in the same order. Applications received without an SOQ may be rejected .

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/1/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Resources Recycling & Recovery

Attn: Human Resources - RPA 22-369

P.O. Box 4025, MS 19A

Sacramento , CA 95812-4025

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Resources Recycling & Recovery

Human Resouces 22-369

1001 I Street, 19th Floor

Sacramento, , CA 95812-4025

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is required and must be included.Degree and/or School TranscriptsStatement of Qualifications - Describe your experience analyzing, managing, and tracking invoices and/or contracts? What system(s) did you use, what data were you responsible for analyzing and tracking? Describe a time you had to develop, maintain, and strengthen relationships while working together to achieve results? Describe a situation in which you had to follow up on information that you had requested from someone else, in order to complete your task. What was the information or request? How did you ensure that the requests were understood? How did you monitor progress of the request? What was the outcome? Other - Cover Letter

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.