Administrative Assistant
📋 Role Overview & Responsibilities
Cape Fear Commercial is seeking a resourceful, self-starter to fill the full-time position of Brokerage Assistant. This position provides administrative and marketing support for the firm’s brokerage team, assisting with client communications, property marketing efforts, the management of listings and various tasks related to lease and sale transactions.
The ideal candidate for this role not only has a strong work ethic and demonstrates a high degree of professionalism but is also organized, detail-oriented and excels in a fast-past, team-oriented environment.
PRIMARY RESPONSIBILITIES (include, but are not limited to): • Provides administrative support to the brokerage team, assisting with the management of listings and various tasks related to lease and sale transactions • Prepares property marketing materials, to include listing flyers, offering packages, tour books, proposals, presentations and mailers • Conducts research and assists with information gathering, utilizing the MLS, Secretary of State website, Google Earth and various county resources (GIS, Register of Deeds and Tax Records) • Enters & maintains listings in the MLS, Loopnet, CoStar and other property marketing databases • Coordinates property showings via telephone and email; assists with showings if/when licensed • Helps to coordinate property signage for listings • Assists with data entry, as well as expiration and deal tracking utilizing CRM software • Works with brokers to prepare proposals, Letters of Intent, RFPs, listing agreements, purchase and sale agreements, and other transaction related documents • Reviews documents for accuracy • Assists with the coordination & execution of corporate events as needed • Performs other general administrative duties, including physical/electronic document filing, copying/scanning, email monitoring and making travel arrangements
EDUCATION & EXPERIENCE • Bachelor’s degree or equivalent work experience • 2-5 years of experience supporting senior-level executives • Real estate license or willingness to obtain one • Experience in commercial real estate preferred, but not required
Frequently Asked Questions
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This position is located in Wilmington, NC with potential relocation and sponsorship assistance depending on candidate qualifications.
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