Administrative Coordinator

Primary Duties & ResponsibilitiesSupport the VP's and Meeting Event Planners - printing name badges for participants (must know how to merget documents in order to print badges and labels)Must be able to reconcile the invoices from the Event Meeting and enter the expenses into RJ's expense system (Chrome River). Some basic accounting and reconciliation will be requiredBasic phone skills – ability to answer basic questions, take messages, forward calls, respond to general client inquiriesOpening Boxes and organize items/packing and mailing boxes for the events/organizing meeting and events storage roomManage the department's general email; respond / follow up on email correspondence in a timely mannerAssisting meeting planners prep for conferences (projects, packing, shipping)This is a very busy position, this person will not just be sitting answering phones (see all duties outlined in this description) GeneralExecute instructions and request clarification when necessary.Provide courteous, timely service when addressing client questions and concerns.Speak clearly and concisely.Convey information clearly and effectively through both formal and informal documents.Constructively work under stress and pressure when faced with high workloads and deadlines.Works cohesively and cooperates with others.Ability to work independently with minimal supervision.SkillsMust be extremely organized and focusedTime management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.Intermediate skills with MS Office suite, especially Microsoft Excel - candidate must know how to merge 2 different reports within the toolDatabase Mgmt.Basic mathematical calculationsMicrosoft OutlookMust be able to lift and move boxesExperience with handling expenses, paying invoices, and reconciliationsPhone skills- answering phone and transferring calls professionallyPrior experience working with Event Planning Teams is a plus