Compensation Assistant

Candidates hired for remote positions must reside in Oregon, Washington, Utah, Idaho, Arizona, Nevada, Texas, Montana, or Wisconsin.

Position Title: Compensation Assistant

Department: Human Resources

Title of Manager: Compensation Manager

Supervises: Non-supervisory position

Exemption Status: Non-Exempt

Pay and Benefits: Pay and Benefits: Estimated hiring range $51,050 - $61,720/year, 5% bonus target, full benefits. www.careoregon.org/about-us/careers/benefits

Posting Notes: Posting Notes: This is a contingent position that is estimated to last 6 months. This role is fully remote, but you must reside in one of the listed 9 states.

Job Summary

This position is responsible for providing operational support for job and compensation activity for the organization. Core work includes tracking, maintaining, and documenting job and pay information in multiple systems and spreadsheets. This position maintains the organization’s position description library. Work involves strong attention to detail, accuracy, confidentiality, and collaboration.

Essential Responsibilities

Job Information Tracking

Maintain the job evaluation queue; provide information to managers on the job review process. Assist Compensation Analysts in reviewing position description updates and drafting memos. Maintain and update job classification data, including job codes, titles, and exemption status; liaise with other HR teams to ensure appropriate HR systems are updated. Maintain and update the position description library as jobs are created, updated, and inactivated.

Position Management Support

Maintain, update, and communicate position control numbers in support of job evaluations and position approval notifications. Research and help resolve position number questions with Finance, Recruitment, and Payroll. Run routine job posting reports to help ensure accurate position numbers are assigned.

Documentation

Prepare documentation for pay reviews and job offers. Assist in submitting internal pay data to 3rd party survey vendors. Assist in preparing memos and other materials for annual compensation review. Coordinate with HR Assistant in updating employee files.

Other Operational Assistance

Save, review, and format system generated reports; liaise with HRIS Administrator. Coordinate with HR and marketing staff in updating content on HR’s intranet site and other areas. Particpiate in department projects and initiatives.

Organizational Responsibilities

Perform work in alignment with the organization’s mission, vision, and values. Support the organization’s commitment to equity, diversity, and inclusion by fostering a culture of open mindedness, cultural awareness, compassion, and respect for all individuals. Strive to meet annual business goals in support the organization’s strategic goals. Adhere to the organization’s policies, procedures, and other relevant compliance needs. Perform other duties as needed.

Knowledge, Skills And Abilities Required

Strong technology skills in MicroSoft Word and Excel Ability to quickly learn and utilize multiple HR systems Excellent organizational skills; ability to maintain multiple data sources and requests Critical thinking skills; ability to seek information and use judgment in helping identify solutions Strong attention to detail and accuracy in entering, formatting, and documenting job and pay data Effective listening, written, and verbal communication skills; ability to convey information to a variety of stakeholders Excellent customer service skills and ability to project a positive and professional image High level of confidentiality; understanding of data privacy needs Ability to work in an environment with diverse individuals and groups Knowledge of relevant federal, state, and local HR or pay-related laws preferred

Physical Skills And Abilities

Lifting/Carrying up to 10 Pounds

Pushing/Pulling up to 10 Pounds

Pinching/Retrieving Small Objects

Crouching/Crawling

Reaching

Climbing Stairs

Repetitive Finger/Wrist/Elbow/

Shoulder/Neck Movement

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0 hours/day

0 hours/day

0 hours/day

0 hours/day

0 hours/day

More than 6 hours/day

Standing

Walking

Sitting

Bending

Seeing

Reading

Hearing

Speaking Clearly

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0 hours/day

More than 6 hours/day

More than 6 hours/day

3-6 hours/day

3-6 hours/day

Cognitive And Other Skills And Abilities

Ability to focus on and comprehend information, learn new skills and abilities, assess a situation and seek or determine appropriate resolution, accept managerial direction and feedback, and tolerate and manage stress.

Education And/or Experience

Minimum 3 years’ administrative or operational support experience requried, including minimum 1 year of data tracking and coordination with multiple teams. Compensation and/or HR experience preferred.

Working Conditions

Environment: This position’s primary responsibilities typically take place in the following environment(s) (check all that apply on a regular basis):

☒ Inside/office ☐ Clinics/health facilities ☐ Member homes

☐ Other_________________________________________

Travel: This position may include occasional required or optional travel outside of the workplace, in which the employee’s personal vehicle, local transit, or other means of transportation may be used. Equipment: General office equipment Hazards: n/a

Candidates of color are strongly encouraged to apply. CareOregon is committed to building a linguistically and culturally diverse and inclusive work environment.

Veterans are strongly encouraged to apply.

We are an equal opportunity employer. CareOregon considers all candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status.

Visa sponsorship is not available at this time.