Administrative Assistant

ADMINISTRATIVE ASSISTANT (1) HYBRID ROLE- NEWTON

This Administrative Assistant role provides administrative support for all Case team Startups and Closeouts by processing weekly Payment Reports.This person acts as a liaison/coordinator among various departments, including the Case Team Assistants (CTAs), Finance, and the Business Development (BD) Team.upcoming new cases and coordinate with the BD Team on startup timingup new case record in CRM systemcreation of case folder in SharePoint; verify accuracy upon completionfolder permissions in SharePoint, as requestedthat project information has flowed properly to internal databasescase kickoff meeting for team and run reports for Finance, as requiredCRM and SharePoint site permissions for staffing updates and changes to project scope

This person has primary responsibility for triggering the knowledge capture and financial closeout processes for all cases. CAA I will execute the knowledge capture process by working with teams to complete all closeout assignments and maintain detailed records of case work in our internal databases.Closeout Process: identify projects ending and run weekly report.and run closeout meeting and record case information in internal databasesand distribute outstanding closeout task reportsand record status updates for all outstanding closeout and capture tasksand verify the case folder archive process in SharePointad-hoc case folder permission Help Desk ticketsproper security of all case folders and data-specific subfolders in accordance with company policywith Compliance Officer to monitor and support project security requirementsquarterly case reports for senior management reviewto ensure that all expert payment information is updated in internal databases and provide coordination with Finance, Case Team Assistants and third parties.and distribute weekly Expert Payment Reportsinternal databases with payment informationthank you letters for completed paymentsand process W-9sand update Outlook calendar invitations to accommodate schedule changes/cancellations, new or departed employees, location changes, etc.with office administrator to book and prepare meeting spaceas point person for employees to schedule presentations. Review available dates, confirm agenda, and schedule reminders WHAT YOU NEED:Experience in an administrative role, one year preferredProficiency with Microsoft Office, including Word, Outlook, and ExcelFamiliarity with PowerPoint a positive, but not requiredExperience with SharePoint a positive, but not requiredAbility to quickly learn new database/software systemsProfessionalism, including company confidentiality and data security requirementsAbility to work in a fast-paced environment and manage multiple tasksAccuracy and exceptional attention to detailExcellent written and oral communication skillsExceptional organizational skills and ability to prioritizeAbility to work independently, yet be a strong team playerDemonstrated strong work ethic

A successful candidate:Has a genuine interest in the healthcare industryHas a two- or four-year college degree or equivalent experienceIs personable and service-oriented