Program Administration and Grants Manager

Organizational OverviewCharleston Promise Neighborhood provides wrap-around services to ensure our Neighborhood students have the support needed to thrive. We partner with schools and community residents to create and deliver meaningful, sustainable, evidence-based programming designed to impact the community for generations to come. We also provide academic support, extracurricular enrichment, and school-based health care to our students, as well as activities to engage parents and the community in our Neighborhood’s schools and in the success of our students.

Our Neighborhood straddles portions of the cities of Charleston and North Charleston and coincides with the attendance zones of four Charleston County School District Title I schools: Chicora, Mary Ford, Sanders-Clyde, and James Simons. The “Neighborhood” is home to over 22,000 residents – 6,400 of whom are children under the age of 18 living at an average poverty index of 48%.

Essential Functions

Financial ManagementAccounting and invoicingEnter invoices and print checks.Run reports by programs and grants.Obtain signatures on web payments from the CEO and Board Chair.Purchasing

Grants Management and ReportingUnderstand grant requirements and compliance.Coordinate with the Director of Programs on federal grants, such as the 21st Century Community Learning Center program, providing oversight of the allocation of funds and tracking of expenses to ensure quality reporting.Serve as the budget manager in the SC Department of Education GAPS portal under the oversight of the Director of Programs and Director of Operations.Ensure all vendors are eligible to work with CCSD and all MOUs are in place before they provide services in the afterschool and summer programs.Educate vendors on the requirements for reimbursement of their services.Review vendor invoices and prepare check requests for reimbursement, matching all requests to the relevant program and individual grant guidelines.Communicate with vendors regarding any questions and resolve any issues.Track expenditures to ensure all requests are accurate and do not exceed vendor MOUs agreed-upon terms.Confirm and approve invoices for submission and ensure hours match weekly timesheets.Support the Director of Programs and fundraising department with the organization of grant submissions and reporting processes.Ability to attend some after-hours program engagement nights held for our residents.

Minimum Experience and Education:3-5 years of financial management, including budgets and accounting, preferably in a nonprofit organization.A bachelor’s degree in a related field is preferred.Proven mastery of the Microsoft suite, especially Word, Excel, and PowerPoint.Accounting and financial skills are essential; nonprofit finance and accounting experience are highly preferred.Financial Edge or QuickBooks accounting software experience preferred.Skilled in managing invoice payments, vendor relationships, and grant systems and processes.Proven track record of success in setting priorities, keen analytical, organizational, and problem-solving skills that support and enable sound decision-making.Strong project management and organizational and technology skills.Ability to multitask and shift quickly and effectively among tasks and priorities.Excellent communication and relationship-building skills, as well as an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.Flexible and adaptive work style with the ability to thrive in a fast-paced organization.Strong team player with a proactive, service-oriented attitude.

Licenses and/or Certifications required:Current driver’s license and current automobile liability insuranceBackground checkThree professional references

Application Requirements:Must email a compelling cover letter, resume, writing sample, and three professional references in one attachment, with the Program Administration & Grants Manager in the subject line to info@charlestonpromise.org.The deadline to apply is May 1, 2024

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:Dental insuranceEmployee assistance programFlexible scheduleHealth insuranceLife insurancePaid time offRetirement planVision insurance

Experience level: 3 years

Schedule: 8 hour shift

Work setting: Hybrid work/Office

Ability to Relocate: Charleston, SC 29403: Relocate before starting work (Required)

Work Location: Hybrid remote in Charleston, SC 29403