Program Assistance III (DJS)

Summary

Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Services & Federal Solutions, LLC, a Chenega Professional Services’ company, is looking for a Program Assistance III to support the Division of Jurisdictional Support (DJS) support strategic planning efforts, prepare budget, and ensure project compliance. This position shall provide administrative and programmatic support services.

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.

Responsibilities

Submit requests for the in/out-processing of staff and contractors, and travel. Coordinate details of a highly confidential and critical nature, monitor external/internal communications, and manage calendars for Infrastructure Grant Chief and Deputy Chief and other program events.Complete and process travel requests for program. Initiate written and telephone contact with program to obtain and share information, troubleshoot, and facilitate problem-solving.Coordinate logistics for meetings for program. Coordinate project officer team logistics activities including scheduling the travel, training, and meetings for work with grantees. Assist with daily routine administrative services (i.e., photocopying, scanning, faxing documents and FedEx or regular mail) to support the program.Serve as POC for visitors, directing them to the appropriate personnel and resources within the division. Serve as backup coordinator for all program CCAP and ICAP requests.Serve as program timekeeper for TASNet.Assist in the preparation of regularly scheduled reports.Record and distribute meeting minutes at the program Leadership Meeting and project officer monthly calls.Serve as the primary branch point of contact (POC) between DSEPD and the Business Management Activity (BMA) for all travel, training, fare share receipts, and miscellaneous building/facility/maintenance requests.Complete training requests in the Vendor Supplied Training System for all program staff.Maintain administrative Standard Operating Procedures (SOPs) and programmatic tracking spreadsheets to ensure operational efficiency. Maintain supply inventory by checking with staff to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, and verifying receipt in conjunction with DWD BMA.Maintain branch procurement requests, travel, and other administrative files and records, as appropriate. Assist with routine program activities by utilizing Share Point to manage information.Coordinate and respond to special projects and requests for reports. Coordinate orders for staff equipment (laptops, monitors, printers, etc.) with DWD BMA.Submit requests into a variety of CDC electronic bases systems such as ICE (procurement requests and invoices), Concur (Travel) TASNet (Time and Attendance), MACCS (purchase card), STARS (Study Tracking and Reporting System), IAN (Inter-Agency Agreements), NCAMS (Non-U.S. Citizen Access Management System), e-QIP, etc.

Qualifications

Bachelor’s degree in a relevant field4+ years of experience

Knowledge, Skills And Abilities

Strong project management, project coordination and prioritization skills, Ability to recognize client needs, Exceptional organizational and collaboration skills. Capable of taking direction and being adaptable to change.Excellent verbal and written communication skills Exceptional customer service orientation Attention to details and deadlines ensuring effective task management