Office Administrator I

Summary

The Office Administrator serves to assist the Office Manager with all administrative support activities. Will assist the PM and other leadership team members in executing the requirements of the program. The OA is responsible for preparing reports, presentations, memorandums, proposals and correspondence, assigning jobs and duties to office staff as needed, monitoring office operations, schedules appointments and meetings for executives and upper level staff, serving as the go-to for office inquiries and conflicts, managing staff schedules, and tracking office supply inventory and approving supply orders, and preparing the Contract Deliverables Requirements List (CDRL) requirements ensuring on time delivery of all CDRLs. The OA will communicate with all Site Supervisors, Security Officers, and the client Administrative points of contact frequently regarding overall Contractor performance, status of contract, and operational issues that are systemic across the contract or specific to a site.

Responsibilities

Perform a variety of administrative functions for the CGP CDC Program Management Office to include, but not limited to:Assist with coordinating phone and in person interviewsPrepare offer letters, memos and various human resources correspondenceGenerate drug testing orders and background checksMaintain and update human resources spreadsheets and tracking mechanismsFile personnel information into electronic and physical filesGenerate reports through various reporting systems and track various human resources actionsExamine employee files to answer inquiries and provide information to authorized personsProvide customer service to CDC contract employees, candidates and/or external vendors/service providersAssist with needs as they relate to meetings, training, room scheduling and set-upProcesses I-9’s and conducts e-Verify of new employeesAssist with the collection and preparation of project travel documentation for pre-authorization and submission to the customer for paymentMake travel arrangements for internal and external employeesProvide assistance with expense reporting in Deltek systemOther duties as assigned

Qualifications

Have no record or history of illegal drug use, sale, possession, or manufacture during the previous five years.Must be able to pass a Background Check (DOJ Security Risk Assessment) prior to assignment.Preferred: Associates Degree or Higher. High school diploma and a minimum of three years’ experience in a similar setting supporting several people simultaneously, required.In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.Minimum of 6 months experience in office administrative duties.Required to adhere to all government agency guidelines as it applies to COVID vaccine Attestation/Restrictions.

Knowledge, Skills And Abilities

Proficient use of Microsoft Office SuiteAbility to multi-task and meet deadlines as required by assigned projectsExcellent interpersonal skills and ability to collaborate effectively with other team members and administrative staffExcellent analytical and decision support skillsOrganizational skills with attention to detail