Staff Assistant

Job Description

Staff Assistant

• **This position requires an active SECRET clearance.***

A Staff Assistant will provide office management, scheduling, travel, research, and records management support.

Compensation & Benefits

Estimated Starting Salary Range: $104,551.77

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K and other possible benefits as provided. Benefits are subject to change with or without notice.

Staff Assistant Responsibilities Include

Scheduling: Provide scheduling support to the Under Secretary by maintaining and updating the daily schedule. This includes managing the Under Secretary’s official calendar, scheduling meetings, registering for events, producing a daily schedule card, handling motorpool requests, and escorting guests to the office suite. Additionally, the individual will need to conduct a daily check-in in the morning and a check-out in the evening with the Under Secretary to review the day’s activities and provide any updates. Travel Preparation: Oversee the Under Secretary’s travel including researching flights options and drafting a buckslip with proposed travel itinerary, making travel arrangements via E-2 solutions, preparing and submitting country clearance requests, securing hotel rooms, overseeing seat selections for flights, securing fund cites for travel related expenses, checking-in the Under Secretary for flights, and preparing vouchers. Administrative/Logistical Support: Implement tasks such as answering the telephone, initiating calls with foreign interlocutors, greeting guests in the office suite, setting up coffee and tea for external meetings, ordering office supplies, maintaining a gift registry, and drafting general correspondence such as thank you letters. Records and Paper Management: Provide back-up support to other staff in the Under Secretariat’s office with printing papers for the Under Secretary, creating daily folders, formatting and sending via email a daily activities report to the Under Secretary. Performs other job-related duties as assigned.

Staff Assistant Experience, Education, Skills, Abilities requested:

Requires SECRET security clearance and ability to obtain a TOP SECRET security clearance and favorable SCI determination. One (1) year or more work experience providing administrative support to a senior official at an Assistant Secretary level or above. Knowledge of E-2 solutions for travel and familiarity with State Department travel rules and regulations Familiarity engaging with foreign delegations and representatives. At least one year of experience working in a busy office setting. Ability to solve problems and encourage consistent, solid performance. Strong written and spoken English-language communications skills. Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment. Strong organizational, interpersonal, and computer skills. Ability to travel CONUS and OCONUS Must pass pre-employment qualifications of Cherokee Federal.

Company Information

Cherokee Nation System Solutions, LLC (CNSS), provides support, services, and solutions to federal and commercial customers. The company takes a personalized approach to solving our clients' toughest challenges, helping you make the most of your skills. CNSS is part of Cherokee Federal – a team of tribally owned federal contracting companies. For more information, visit cherokee-federal.com.

Similar Searchable Job Titles

Administrative Assistant Office Assistant Executive Assistant Administrative Support Specialist Personal Assistant

Keywords

Administrative tasks Calendar management Meeting coordination Document preparation Office organization

Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, Accommodation request, and Presidential EO 14042 Notice.

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