Executive Assistant/Board Clerk

Executive Assistant/Board ClerkThe successful candidate will be a polished administrative professional able to assist the General Manager to be effective in his job and support the Board and stakeholders to ensure productive meetings. The role will interface with other teammates in varied capacities, consultants, vendors, and other external agencies, and able to build collaborative relationships with all. Experience as a Board Clerk/Recording Secretary with knowledge of the Robert's Rules of Order and the Brown Act is a plus. Experience working in a public agency setting with a keen eye for attention to detail is also a plus. The right candidate for this opportunity will have previous experience and expertise providing high-level administrative support to a busy office and an eagerness to continue to learn and grow.

Essential duties:Manage the General Manager’s schedule Prepare Board and Committee agenda packets and meeting minutesRecording secretary for recurring monthly meetingsProactively ensures meetings and workshops are carried out expeditiouslyPerform administrative duties including conducting research, preparing correspondence and managing filesOther administrative duties as assigned

Qualifications and Skill RequirementsFive+ years of related administrative experienceProficiency in Word, Teams, PowerPoint, SharePoint, Adobe Acrobat, and OutlookProficiency in remote meeting software (Zoom, Teams, GoToMeeting, etc.)Highly organized self-starter, who can prioritize workload effectivelyExcellent writing and analytical skillsEffective communicator with strong interpersonal skills Ability to work well in a fast-paced environmentProfessional demeanor

Preferred:Expertise with all modern office technologies (particularly Zoom, Teams, etc.)Bachelor's degree in public administration or similar, or IAAP certifications Experience with Brown Act organizations and Roberts Rules of OrderExperience with legal proceedings

Organizational Values & CultureChino Basin Watermaster is a small organization that works to enforce the 1978 Court Order regarding groundwater rights in Chino Basin, and to implement the Chino Basin Optimum Management Program so that all residents and businesses in the area get the most benefit. Our eleven team members are caring, collaborative professionals who support one another in getting the work done. We are passionate about fulfilling our role and continually seek ways to improve. If you welcome a challenge and enjoy working in a small and tight-knit group, then you’re probably a great fit for our team!

How to Apply:To apply for this outstanding career opportunity, applicants need to (1) submit a Cover Letter explaining why you would be a good fit for this position, (2) completely fill out an Employment Application, and (3) attach and submit your Resume. RESUMES SUBMITTED WITHOUT AN EMPLOYMENT APPLICATION AND/OR COVER LETTER WILL NOT BE CONSIDERED.

For an Employment Application, current salary information, and more details regarding this position, please visit our website at: http://www.cbwm.org/pages/careers

The Cover Letter, Employment Application, and Resume (in pdf format) should be emailed to our Human Resources department at: HRinfo@cbwm.org

Please do not call to inquire about the position, and do not fax or mail your employment information.

Salary Ranges (Hourly Positions): $5,550.13 to $9,493.47 per month depending on skills, education, and experience.

Application Deadline: Friday, May 17, 2024 or until position is filled. Equal Opportunity/ADA Employer