Contract Administrator

The range for this role is $64,000 - $87,000

Actual base pay will be determined based on a successful candidate's work location, skills/abilities, experience, and education. This role includes opportunity to receive an annual bonus target of 5% of annual eligible earnings. Actual bonus amounts are determined by length of time in role, individual performance, and organizational performance.

Candidates must be willing and able to work onsite in our Melbourne, FL headquarters in a hybrid work arrangement, minimum onsite three days per week.

The Mission

At Christian Care Ministry we believe that Christians can, and should, share in one another’s burdens. Through the use of Medi-Share®, a healthcare sharing ministry for Christians, we cultivate that belief.

The Team

Everyone at Christian Care Ministry is in agreement with our Statement of Faith, which outlines our core beliefs. Although we aren’t perfect people, we are serving our perfect God to the best of our ability.

The Job

The Contract Administrator ensures Christian Care Ministry (CCM) and its employees are complying with internal contractual and other procurement policies and procedures, in order to help steward the Ministry’s resources, as provided by the Lord. The Contract Administrator will administratively report to the In-House Counsel. The Contract Administrator will also work closely with the entire CCM leadership team to support the overall mission of CCM and impact the Kingdom of God. In order to accomplish the work properly, the Contract Administrator must be very well organized and have excellent interpersonal skills and motivational competencies.

Essential Job Duties & Responsibilities

Review procurement requests - perform due diligence and risk assessments of every contract and purchase assigned to youAdvise CCM executives, directors, managers, and all applicable employees on procedures and protocols for procuring equipment, supplies, and servicesCoordinate requests for proposals, requests for information, and requests for quotes, as requiredEnsure an appropriate number of bids are obtained to ensure best value, technical acceptance, and fair competitionAssist in technical reviews, negotiations, proposal evaluations, and contract awardsParticipate in pre and post bid conferences with suppliers to clarify standard and special provisions of contracts and proposalsMaintain liaison with the suppliers to interpret contractual obligations and to resolve problemsSupport In-House Counsel in the recommendation of changes to a contract, highlighting conditions that would jeopardize contract performance and/or risk to CCMPrepare negotiation memoranda to explain rationale and methods used in arriving at the final settlementPrepare and review purchase orders and agreements through the appropriate approval and authorization processes and systemsMaintain procurement records including various types of contracts and any associated supporting documentationSupport the Procurement team in the continual training of internal customers on the various processes, the importance of them, and suggesting ways to improve efficienciesContribute to the exercise and expression of Christian Care Ministry’s Christian beliefsPerform all other duties as assigned

Essential Skills & Abilities

Proven experience with commercial contracting terms, conditions and languageAbility to prioritize and organize tasks to meet deadlines, managing multiple priorities while maintaining a high degree of accuracy and strong attention-to-detailAbility to communicate clearly, concisely and effectively, both orally and in written form, to members of CCM (including executives), suppliers and other various audiencesKnowledge of contracting procedures, price/cost analysis, and technical evaluation techniquesKnowledge of and skill in the use of negotiation techniquesSufficient knowledge of accounting practices to ensure their implementationAbility to manage an entire procurement requirement, from the request for proposal/quote, to contract negotiation and awarding, to tracking requisition approval, to PO creation, to the tracking the payment processProven ability for continuous improvement and a strong advocate for best processesStrong interpersonal skills - able to forge internal customer and external supplier relationships

Core Competencies/Demonstrable Behaviors

Collaborates – Building partnerships and working collaboratively with others to meet shared objectivesCustomer focus – Building strong customer relationships and delivering customer-centric solutionsManages complexity—making sense of complex, high quantity, and sometimes contradictory information to effectively solve problemsBusiness Insight – Applying knowledge of business and the marketplace to advance the organization’s goals

Education And/or Experience

Bachelor’s degree in Business Administration, Accounting/Finance, Procurement, Law, Sales, or closely-related field requiredA minimum of 3-5 years’ experience with complex projects, contracts, competitive proposals and procurements required ORan equivalent combination of education and experience sufficient to successfully perform the essential duties of the job

Supervisory Responsibilities

This job has no supervisory responsibilities

Incentives & Benefits

We work hard to serve our Medi-Share Members, but know we can only do that if we invest in our employees professionally, financially, physically, socially, and spiritually. We purposefully invest in our employees so that our employees can invest in others.

For full-time employees working 30 hours or more, some of our benefits include, but are not limited to:

MedicalHealth Savings AccountEmployer Paid Life Insurance and Long-term Disability InsuranceDentalVisionShort-term DisabilityAccident, Critical Illness, Hospital Indemnity401(k) – up to 4% matchPaid-time off – accrued bi-weeklyWellness planEmployee Assistance ProgramAnniversary Awards ProgramBirthday Awards