Secretary III
📋 Role Overview & Responsibilities
The Office of the Mayor is looking for an Administrative Specialist to join our team.
At the Office of the Mayor, we coordinate all administrative activities for the City and County of Honolulu. Serving residents and visitors alike, we’re committed to making O’ahu a great place to live, work, and play. Our mission is to fulfill the responsibility of the City and County of Honolulu to provide core City services to its residents and visitors alike, with safe, accessible, well-maintained public facilities, exceptional customer service, fiscal stewardship of tax dollars, and quality and comprehensive programs for all.
This position will provide secretarial services and assistance to the Mayor, Mayor’s Executive Assistant, and the Mayor’s Private Secretary who renders top level staff and executive assistance to the Mayor. Gathers background data for use of the Mayor and other staff or personally routes information to proper agencies for full check, report and appropriate action. Assists the Mayor in various matters so that the functions of the Office of the Mayor are efficiently and effectively carried out. Opens mail, reviews and processes incoming correspondence, forms, records and other documents for accuracy, correct grammar and punctuation, completeness and conformance to established policies and procedures. Maintains log of incoming correspondence and routes to appropriate departments for investigation, follow through a preparation of required information and responses. Makes routine follow-ups to secure required information, sets up and maintains files and databases, revises system as necessary. Responds to telephone requests from the public on general information about City functions, operations, structure, policies and procedures. Directs callers to the requested information, services or to the proper agency(s) and department(s) as appropriate. Operates a computer to compose both routine and unique letters, memoranda, reports, forms and other materials on behalf of the Mayor. Searches through files and records, extracts data, refines and organizes necessary information for inclusion in documents, and processes outgoing correspondence.
Learn more about the position by visiting: https://www8.honolulu.gov/apps/2024/03/08/secretary-iii/
Frequently Asked Questions
How do I apply for the Secretary III position at City and County of Honolulu? ▼
Click the “Apply for this Position” button on this page to submit your application directly to City and County of Honolulu without recruitment intermediary fees.
Is this position eligible for remote work or visa sponsorship? ▼
This position is located in Honolulu, HI with potential relocation and sponsorship assistance depending on candidate qualifications.
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