Administrative Services Officer I

JOB ANNOUNCEMENT

ADMINISTRATIVE SERVICES OFFICER I - EXCLUDEDCHICAGO DEPARTMENT OF TRANSPORTATION (CDOT)Number of Positions: 1Starting Salary: $56,172; Grade: BX-13

Under supervision, acts as a personnel officer, administering personnel functions and providing administrative support to a personnel administrator in a large city department, OR administering personnel operations and supervising payroll and personnel processing functions for a small City department or for a bureau in a large City department, and performs related duties as required.

ESSENTIAL DUTIES

Acts as a personnel officer, administering personnel programs and personnel processing operations, maintaining employee personnel records, and interpreting personnel policies and procedures to employees Works with managers to coordinate the interviewing, hiring, and processing of departmental employees Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, promotions, separations, leaves of absence, accidents, medical and drug screens, other personnel transactions) Maintains and supervises staff maintaining timekeeping records and preparing and processing payrolls Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and processes Provides new employee orientation and coordinates training and staff development activities Interprets and explains personnel policies and procedures to managers and supervisors Acts as liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs Coordinates work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration Monitors and participates in the processing of employee grievances and disciplinary cases Prepares reports regarding overtime, staffing, and personnel activities for management review Assists in annual budget preparation by providing staffing and payroll cost information, as required

Additional duties may be required for this position

Location: 2 North LaSalle Street, Suite 1020 Hours: 8:30 am – 4:30 pm Monday – Friday

THIS POSITION IS CAREER SERVICE.

MINIMUM QUALIFICATIONS Graduation from an accredited college or university with a Bachelor's degree in Human Resources Management, Business Administration, or a directly related field, plus one year of professional personnel experience, or an equivalent combination of education, training and experience.

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

NOTE: You must provide your transcripts or degree/diploma at time of processing, if applicable.

SELECTION REQUIREMENTSThis position requires applicants to complete an interview which will include a written exercise as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

Previous work experience in HR functions related to employment cycle, i.e. salary administration, processing hires and personnel forms, FMLA, disability, etc. Previous work experience responding to inquiries, filing, scheduling meetingsPrevious work experience tracking data and producing statistical reportsProficiency using Microsoft Word, Excel, PowerPoint, OutlookPrevious experience working with union contracts and processing union and employee grievances

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59pm CDT on Tuesday, April 23, 2024.