Administrative Assistant

JOB DESCRIPTION True North Energy Solutions – Administrative Assistant

General Summary Administrative Assistant is responsible for performing various tasks for the Director of True North Operations, Accounting Manager, Service Manager, Inventory Manager, Environmental Compliance Manager, and Project Manager. Emphasis is placed on safety, consistency, teamwork, positive work attitude, excellent customer service and maintaining exceptional overall store and restaurant operating conditions. Administrative Assistant reports directly to the Accounting Manager.

Essential Functions of the Job  Responsible for answering and returning customer phone calls  Responsible for updating and upkeep of Environmental customers and testing records  Responsible for processing warranty claims  Responsible for Wennsoft/GP(software) site list updating  Responsible for Wennsoft/GP(software) vendor list updating  Responsible for collections in accounting  Responsible for receiving/distributing/sending of mail/small packages  Responsible for ordering/tracking uniforms, tools, supplies, business cards, employee name badges  Responsible for mailing/emailing customer invoices and statements  Responsible for maintaining certificate of insurance, tax exempt, credit app’s and W9 records/lists  Responsible for filing

Job Specifications Education and Experience: No degree requirements. Any equivalent of training desired, which provide the required knowledge, skills and abilities. 2 years of experience desired.

Skills/Knowledge/Abilities:  Good interpersonal skills.  Team player  Detail oriented to ensure accuracy of work  Well organized  Evidence of ability to innovate and implement change successfully  Exceptional communication and presentation skills  Driven and committed to success while maintaining integrity

Disclaimer Statement This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.