Accounts Payable / Accounts Receivable Admin

Company DescriptionOur client is a design-build construction company that takes pride in guiding project owners from conceptualization to realization. With over 100 years of combined experience in construction, our team delivers a range of exceptional projects across the nation with a proven track record of unparalleled results. We specialize in self-storage, multifamily, and commercial construction and are committed to precision and construction excellence.

Role DescriptionThis position will provide specialized support and assistance for the Finance Department and Project Accounting. This role is a full-time position located at our corporate office in Bridgeton, MOAccounts Payable from receipt of invoice through distribution of payment.Input Accounts Payable invoices in QuickBooksPrepare Accounts Payable ChecksReconcile monthly credit card statements against receipts and record transactionsReview vendor statements, research and resolve discrepanciesSetup new vendors and maintain W-9 forms. Coordinate preparation of 1099 tax information reporting at year-endAccounts Receivable from preparing bank deposits through month-end aging reports.Deposit all incoming checks via remote scannerRecord all check and ACH deposits in QuickBooksRun monthly aging reports and follow-up with past-due customersComplete monthly revenue reconciliation and sales reportsResolve any billing discrepancies and escalate as necessaryProject AccountingAdminister the billing/payables email accounts and mailbox.Maintain a master vendor list of current vendors by projectAssist in AIA Billings/Fundings on a monthly basisEnsure all subcontractor issued contracts are executed and required paperwork has been receivedCollect and review insurance certificates, W-9's, and subcontract compliance documentsConfirm Lien Waivers are matched with invoices before payment is sent to vendor.While this job description outlines the core responsibilities expected for this position, we recognize that our evolving work environment may lead to adjustments or additional tasks. We view these changes as opportunities for growth and development, both for the company and our team members. Any modifications to your duties will be communicated, and we are committed to providing the necessary resources and support for yoursuccess.

QualificationsHigh School diploma or equivalent; Associates/Bachelor's degree in Accounting or related field preferred2+ years of experience in accounts payable and/or accounts receivableKnowledge of basic accounting principles, procedures, and systems; experience with QuickBooks preferableExcellent organizational, analytical, and problem-solving skillsGood written and verbal communication skills with the ability to maintain effective business relationshipsStrong attention to detail aptitude and ability to multitaskProficient in Microsoft Office Suite, including Excel, and Google Suite