Payroll and Benefits Specialist

Hybrid Schedule 2-3 a week.

Payroll

Lead the preparation and processing of the bi-weekly payroll for Sojitz Americas Regional Headquarters, including several subsidiaries and affiliates, in a multi-state, multi-location environment. Support the preparation of Rotational (Expatriate) Payroll processing and support communications with Sojitz’s Tax Filing Vendor KPMG. Support payroll inquiries. Oversee third party vendors to ensure timely filing of required state and federal payroll filingsResponsible for providing initial support for resolving payroll discrepancies. Respond to agency tax notices and working with Accounting and Finance Departments, as well as subsidiaries on various issues.

BenefitsSupport management on the day-to-day administration of health and wellness benefits plans, including medical, dental, vision, flexible spending account plans, as well as ancillary benefits by liaising with providers, vendors, benefits broker, and employees in accordance with plan guidelines and regulatory requirements. Support management in managing employee leaves, coordinating with employees, managers, vendors, and agencies as needed. Lead all benefits reconciliations with benefits vendors and resolve discrepancies with carriers.Perform the benefits subsidiary invoicing process for all subsidiaries and affiliates in control group.Coordinate third party vendors to ensure timely and accurate reporting requirements vis a vis various government agencies (ERISA)

Systems Onboarding and Offboarding in ADP Workforce Now and KronosCorrect issues with vendor feeds as they arise

Accounting SupportPerform journal entries and allocations/adjustments for HR and GA departmentsTasked with all accounting and financial reporting, creating, modifying Winshuttles.Coordinate funding requests with Accounting and Finance teams on everything from ACH transactions to reporting. Processes journal entries for Health and Dental Insurance, STD, LTD, Life Insurance, Travel Insurance, Supplemental Insurance, Workers Compensation, Employee and Commuter Benefits billing. Manage and maintain ADP GL Infolink Module for GL Reporting for payroll reportingProcess general journal entries and cost allocations. Process various General Ledger adjustments.Prepare and complete NS and RS Payroll Allocations and Payroll Allocation Adjustments.Update Cell Allocation List monthly.Compile General Ledger data reports as needed from SAP.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:B.A./B.S. preferred but not required.Five years’ experience in payroll and benefits.Strong Excel skillsKnowledge of the leave requirements and other legal protections afforded by FMLA, ADA and other applicable laws Knowledge of basic accounting principles. Excellent interpersonal and communication skillsKnowledge of HRIS systems, preferably ADP Workforce Now, Kronos Time & Attendance.Basic knowledge of SAP preferred.Excellent attention to details.Excellent organization, time management, and follow-up skills; ability to prioritize and demonstrate an appropriate sense of urgency.High discretion, trustworthiness and sensitivity.

[MS1]Do we want to trim some of this?