New Business Intake Coordinator (Hybrid in Philadelphia) #35663
📋 Role Overview & Responsibilities
Contemporary Staffing Solutions is seeking a detail-oriented and experienced New Business Intake Coordinator to join our client for a hybrid/remote role in Philadelphia, PA! As a New Business Intake Coordinator, you will play a crucial role in facilitating the onboarding of new clients and ensuring compliance with conflict of interest protocols. The ideal candidate will have a strong background in new business intake processes, be proficient with Aderant Expert and conflicts database software, and possess a keen understanding of conflict of interest principles. This Direct-Hire opportunity offers an annual salary up to $75,000/year!
Responsibilities:Run conflicts checks and ensure appropriate waivers/clearances and approvals are obtained.Manage the Conflict inbox, organizing and completing requests in a timely manner.Process new business intake forms to open new matters through Aderant Expert, maintaining a 24-hour turnaround.Collaborate with staff to ensure accurate information for formal opening of new matters.Send engagement letters to Billing for the creation of rate codes for new billing clients.Determine attorney origination credits, update the master spreadsheet, and maintain accurate information in Entity Manager in Expert.Apply proper billing rates to each matter, including adding the bill cycle.Ensure quality control of matter data, ensuring completeness for every new file.Re-open files as necessary, including re-running conflicts checks and verifying matter parties, billing contacts, rates, and originations.Make record changes to files, such as adjusters, addresses, offices, billing attorneys, clients, and bill cycles.Close designated matters upon receipt of staff emails, updating the bill cycle to final for billing.Manage the Records inbox, ensuring that requests are organized and completed promptly.Maintain and update the conflict database with current information regarding clients and their affiliate relationships.
Qualifications:Minimum of two (2) years of prior New Business Intake experience in a law firm setting.Experience with Aderant Expert and conflicts database software.Strong knowledge of conflicts of interest and new business intake principles.Ability to work independently in a high-volume practice and take initiative.Strong multitasking skills with the ability to juggle multiple projects simultaneously.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.
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This position is located in Philadelphia, PA with potential relocation and sponsorship assistance depending on candidate qualifications.
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