Administrative Assistant

Administrative AssistantAssist development team in coordination of meetings (calendar management + meeting logistics)Manage and respond to email when appropriate for executive teamCoordinate company and leadership team planning meetingsAttend and assist with delegation of team assignments from client meetingsHandle confidential reports and information with discretionMonthly reconciliation of expense accounts for client billingPrepare and complete expense reports on a monthly basisPrepare board packages for quarterly association meetingsWork with bookkeeper and CPA to transmit financials and meet annual tax deadlinesMaintain office corporation records and filesCoordinate technology needs with outside consultantTrack bank reconciliation completion for multiple ownership entities to ensure current reporting available at all timesApprove payables for corporate expensesCoordinate the annual insurance policy renewal processCoordinate the annual ad valorem tax payment processMaintain Certificate of Insurance schedules monthly to ensure reporting requirements are metCoordinate corporate donations and charity event participationManage the corporate reporting calendarApprove administrative staff time sheetsReview and approve vacation requests to ensure core responsibilities are coveredAssist with employee satisfaction and wellbeing surveys

RequirementsBachelor’s degree from a four-year college or university preferred.Prefers 3 years’ experience in a professional office environment with key responsibilities focused on administration, accounting, or an analytical role.Experience with accounting software such as Kardin, Avid, MRI and/or Sage strongly preferred, but not required.

Located in Southwest Houston. Full package of benefits and profit sharing.