Elections Coordinator - Voter Services

About The Position

The County of Riverside’s Registrar of Voters is seeking to fill an Elections Coordinator – Voter Services position in Riverside, CA. The Elections Coordinator – Voter Services position serves the voting and candidate public by performing a variety of specialized clerical and computerized elections services; and to provide direction, procedures, and elections information to and for the public, government officials, nominees, candidates, and others.

The selected candidate will serve as a counterpart to the Chief Deputy as well as performing a wide variety of tasks. Tasks include voter list maintenance and ensure voters registration is up to date, working at the front counter to assist and serve the public with any question and/or issues they may have related to elections, be responsible for providing customer service and information via email, phone and verbal communications for local government, voters and political campaigns. During election cycles incumbents will be responsible for managing the elections work flow including pre-election, during election and post election. Pre-election tasks include nomination periods, notices to voters, and ensuring legal requirements, managing proofing and hand off of documentation to be supplied to the public through vendors also known as the intake output election process. During election candidates will tasked with managing all vote by mail sent out and returns as well as the vote by mail process, ensure a smooth process and run reports and audits to monitor the voting process. Post election incumbents will be tasked with performing final audits and managing the closing process. Lastly, The Elections Coordinator will supervise all Temporary Assignment Program employees (TAP) and serve as the direct report for the Voter Services Division

This position requires travel throughout the county.

This position has opportunity for hybrid work.

The most competitive candidate will possess and demonstrate knowledge of Microsoft Excel, Word and Outlook, knowledge of Elections Code, CA elections code, CA water code, Government code, and Education Code. Candidates will also posses experience with petitions, supervision of 50 or more employees, and records management.

Meet the Team!

The County of Riverside's Registrar of Voters serves its residents by ensuring the electoral process be conducted professionally, consistently demonstrating neutrality and non-partisan decision-making, based upon a thorough knowledge of and compliance with all election laws by administering them timely, responsively and with integrity.

Examples Of Essential Duties

Reviews, researches, and analyzes elections codes and relevant government regulations to determine impact upon Elections Office and operations. Liaisons procedural changes to appropriate agencies and staff and makes recommendations to management for implementation; updates and oversees processing and implementation of revisions and changes as they pertain to the Elections Office forms and instructions. Assigns and reviews the work of staff in connection with Primary, General, district, municipal, special and internal County elections, including issuance and processing of petitions, nomination papers, campaign reporting forms, absentee and/or early voting and election/precinct officer availability and appointment correspondence. Determines the polling places for each scheduled election. Maintains liaison necessary for timely input of polling places and election/precinct officers. Supervises and oversees Elections Calendar scheduling and maintenance and is responsible to staff, the public, and all appropriate agencies for updates and appraisal; supervises the solicitation of election precinct officials and polling place locations and the absentee voting operation. Prepares and provides correspondence to all appropriate public agencies in coordinating conduct of various elections (e.g., recall, vacancy, special measures, as well as general elections). Corresponds with other agencies in research and compilation of information (e.g., salaries of public officials, Secretary of State, etc.) for and in the creation of appropriate candidate or election/precinct officer handbooks. Supervises the preparation of legal publications; publishes complete list of election/precinct officers and polling places. Oversees election files for each election under the jurisdiction of Elections Offices; responsible for chronological compilation and adherence to legal requirements. Oversees the preparation and distribution of Annual Calendar of all regularly scheduled elections with appropriate designations, as well as preparation and distribution of Elections Calendars for each type of election occurring. Prepares and conducts training seminars, with appropriate procedural or instructional handbooks, for city clerks, election/precinct officers, and other electing body officials. Plans and coordinates the delivery of precinct and election/precinct officer supplies and materials. Oversees first-line supervision of, and including, voter registration and elections services, absentee voting and election/precinct officers/polls selection; reviews and proofs all ballot layouts, lists of candidates, and other publications, handbooks, and printed documentation prepared for and by the Elections Office. Coordinates and supervises temporary, seasonal, election/precinct officers, and election night staff to ensure adequate and appropriate coverage. Supervises the preparation and issuance of certificates of election, as required by law.

Minimum Qualifications

Experience: Two years as an Elections Coordinator Assistant with Riverside County;

OR

Three years of supervisory or lead experience, which must have included responsibility for communicating or explaining information or procedures to staff or the public. Two of the three years must have included interpreting and applying government codes, regulations, legislation, or official directives.

Knowledge of: Federal, State, and local laws, rules, regulations, ordinances, and procedures relating to the registration of voters and administration of elections in the State of California; standard and modern office equipment including computerized, data entry, and information processing and the applications used in voter registration and election activities; modern office practices and procedures, including file, correspondence and report preparation; principles and techniques of personnel management and supervision; correct English usage, grammar, spelling, vocabulary, punctuation, format, and style; principles and techniques of establishing and maintaining public relations; and basic mathematics.

Ability to: Read, understand, interpret, and apply election laws and procedures; develop policies and procedures; plan, schedule, and supervise elections operations in peak work periods; instruct and train regular, seasonal, and/or temporary personnel in elections activities; research, develop and present a variety of narrative and/or statistical reports in a concise manner; perform a full variety of data entry, computerized, and other technical elections operations tasks; review and compare documents for completeness and accuracy; effectively develop and maintain cooperative working relationships; and communicate effectively both orally and in writing.

SUPPLEMENTAL INFORMATION

Other Requirements

License/Certificate: Possession of a valid California Driver’s License is required.

Pre-Employment

All employment offers are contingent upon successful completion of both a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment.)

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

Location: The incumbent is expected to drive to different locations throughout Riverside County for site visits.

Veterans’ Preference

The County has a Veterans Preference Policy. Upload a copy of your (or your spouse’s) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse’s letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans’ preference. See the policy here (Download PDF reader).

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .

What’s Next?

Open to All Applicants

Applicants who are current County of Riverside employees and/or current employees of the County of Riverside’s Registrar of Voters may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County.

Include relevant work experience details on resume and/or application.

Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.

Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.

Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the close date of the recruitment. No late applications will be permitted.

Include relevant work experience details on resume and/or application.

Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.

Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

For questions regarding this recruitment

For specific questions regarding this position, contact Joshua Roberts at joroberts@rivco.org

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.

General Application Information

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.