Administrative Assistant

Creative Business Inc is assisting one of our creative clients in their search for a Part-Time Administrative Assistant ( With lite Bookkeeping experience)

Position Summary: We are seeking a highly organized and detail-oriented individual to join our team as a part-time ( 15 hours per week) Administrative Assistant w/ some lite bookkeeping experience. This role is required to be in office in the Tribeca area.

In this role, you will be responsible for providing administrative support to our lead bookkeeper. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency in bookkeeping and Payroll softwares.

Responsibilities:Perform general clerical duties, including photocopying, scanning, and filing documents.Sort and distribute incoming mail and prepare outgoing mail for shipment.Maintain accurate records and databases, ensuring data integrity and confidentiality.Assist with data entry tasks, entering information into spreadsheets, databases, or other electronic systems.Assist with scheduling appointments and coordinating meetings.Order and maintain office supplies, ensuring adequate stock levels.Assist with basic bookkeeping tasks, such as preparing invoices and processing paymentsMaintain accurate and up-to-date records of financial transactions using bookkeeping software.Process accounts payable and accounts receivable, including invoice generation and payment processing.Reconcile bank statements and credit card transactions to ensure accuracy.Assist with payroll processing and employee expense reimbursements.Prepare financial reports, including profit and loss statements and balance sheets.Assist with budget preparation and monitoring expenses to ensure compliance with financial goals.Assist with month-end and year-end closing procedures.

Qualifications:High school diploma or equivalent.Previous experience in a clerical or administrative role is preferred but not required.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Proven experience in bookkeeping and/or accounting roles.Proficiency in bookkeeping software such as QuickBooksExcellent organizational skills and attention to detail.Strong written and verbal communication skills.Ability to multitask and prioritize tasks effectively.Strong customer service orientation and interpersonal skills.Ability to maintain confidentiality of sensitive information.Ability to work independently with minimal supervision.Familiarity with office equipment such as photocopiers, fax machines, and printers.Willingness to learn and adapt to new tasks and responsibilities

This is a part-time position with flexible hours, offering the opportunity to work approximately 10-15 hours per week. If you meet the qualifications and are interested in joining our team, please submit your resume detailing your relevant experience. We look forward to hearing from you!