Associate Specialist, Project Finance

Job Title/Grade: Associate Specialist, Project Finance P4 (Project Accountant)

Reports to: Senior Manager, Project Accounting

Department: USG Finance and Operations

Location: Bethesda, MD

Function of the Position

This is a full–time, professional billing position responsible for the billing of Time and Materials (T&M), Cost Plus Fixed Fee (CPFF), and Fixed Price (FP) Contracts of a portfolio of government and commercial contracts.The person in this role will be responsible for generating invoices within tight deadlines.The incumbent will perform detailed reviews and confirm that the information on the invoice is accurate based on applicable indirect rates and the contract requirements. Also, the person in this role will update billing rules and project information as needed based on contract modifications.

Roles and Responsibilities

Billing for T&M, CPFF, and FP Contracts

Import costs from DAI field offices twice per month and verify the accuracy of the cash account’s beginning and ending balances. Resolve the rejection transactions based on the allowable, allocated, and reasonable cost concepts.

Ability to interpret Government Contract’s billing and reporting requirements. Have a full understanding of the application of indirect rates. Contract knowledge of the different contract types, such as CPFF, T&M, and FP. Confirm funding and bill rates based on contract and contract modifications. Research unbilled issues to optimize the billing for the billing period. Reconcile the variance between invoice and revenue before finalizing the invoice. Timely and accurately prepare the final invoice package containing the requirements defined in the contract. Send electronic invoices to clients and save a copy in a file. Prepare negotiated indirect cost rate agreement (NICRA) invoices as needed. Coordinate with the Account Payables team to resolve cost issues related to billing. Effectively communicate with project teams and the Chief of Party for costs, and indirect rates related to billing.

Administration of Billing Functions

Maintain projects including budget, funding, bill rate, and cap rate and review indirect cost rate, contract modifications (mods), invoices, and other correspondence relating to the project. Track invoice payments and short payments of the invoices. Verify that contract mods have been updated in Oracle accurately.

Customer Service

Respond to research Project Management questions regarding cost and indirect rates, bill rates, funding, etc. Guide field and HO staff regarding policies and procedures. Compile information for internal and external auditors as required.

Additional responsibilities may be assigned.

Minimum Qualifications

Project Accountant: Minimum 2 years of professional experience and a college degree in Accounting or Finance. An equivalent combination of education and experience will be considered.

Ability to complete multiple tasks under tight deadlines effectively. Excellent communication skills (both oral and written). Ability to complete multiple tasks under tight deadlines effectively. Excellent interpersonal skills. Ability to interact and work with all levels of the organization. Proficiency in MS Office Suite (Word, Excel, and PowerPoint) preferred.

Supervisory Requirements:None

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Compensation & Benefits

For employees working in the United States, the full-time equivalent annual base salary for a P4 position is expected to be between $77,991 - $95,908.

Salary for part-time employees will be prorated based on actual hours worked. Actual offers will be based on several factors including, but not limited to, qualifications, relevant education, experience, skills, seniority, performance, and business or organizational needs.

Eligible U.S.-based employees will be able to enroll in medical, dental, and vision insurance, plus a 401(k)-retirement plan with a company match. Additionally, employees will be eligible for company-paid annual leave (vacation & holidays), sick leave, and parental leave, as well as short- and long-term disability coverage. Detailed information will be provided at the time a formal offer is extended.

For employees working outside of the United States, compensation and benefits will vary based on location.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.