GEM Senior Program Coordinator

Detroit Regional Partnership

JOB DESCRIPTION

JOB TITLE: Senior Program Coordinator, GEM

(GEM) REPORTS TO: Executive Vice President, GEM

FSLA STATUS: Exempt

JOB SUMMARYThe Senior Program Coordinator will serve as the main program coordinator for the Detroit Regional Partnership (DRP) Build Back Better Regional Challenge (BBBRC) Grant – Global Epicenter of Mobility. The candidate will oversee, on behalf of the DRP, adherence to grant requirements and support partners and vendors in achieving committed deliverables. They will be responsible for preparation and submittal of grant reporting documents as required for EDA grant administration. This position will be responsible for convening the GEM co-recipients and supporting convenings of other GEM councils and boards. The Senior Program Coordinator will also function as Corporate Secretary to the Southeast Michigan Grants Coalition (SEMGC) Board.

DRP was awarded a Build Back Better (BBBRC) Phase 2 federal grant through the Economic Development Administration (EDA), focused on mobility. This position is a member of the team managing this 4-year grant.

PRINCIPAL DUTIES AND RESPONSIBILITIES

The Senior Program Coordinator will be responsible for the following throughout the grant period:

PROJECT MANAGEMENT & TRACKING• Administer GEM Central’s Salesforce system to ensure contact information, data and associated fields are kept current.• Administer the Asana project management system to monitor team progress and ensure coordinated activity, communication, and successful delivery of grant outcomes.• Proactively communicate with internal staff to establish timelines and deliverable due dates; follow up with support and persistence to ensure deadlines are met with quality deliverables.• Oversee grant-related contractual work to ensure consultant milestones are met and expectations for product deliverables are clearly communicated and monitored; coordinate related engagement with key internal stakeholders.• Support internal GEM team on development of partner communications and meeting scheduling.• With the Executive Vice President, support GEM-related coordination and communication among all internal staff.

CONVENING• Create and manage an annual schedule of initiative convenings, including SEMGC Board of Directors meetings, convenings of the GEM Central Work Groups, project partners, full coalition, etc.• Manage associated planning and scheduling of all internal preparatory meetings before convenings.• Plan and manage all convening logistics details including communications, agenda development and dissemination, venues , food and beverage, and attendance tracking.• Synthesize discussions from each convening, document needed follow-up, and share learnings with appropriate audiences.• Serve as the Corporate Secretary to SEMGC Board, manage meeting minutes production and all associated governance and housekeeping requirements.

REPORTING• Lead and coordinate all grant reporting, including development of all initial drafts and data summaries for reports.• Establish clear and efficient workflows to ensure latest activities, inputs and outcomes are appropriately captured in reporting drafts.• Develop and communicate clear preparatory timelines to ensure adequate review and engagement by key stakeholders.• Lead relationship with grants compliance consultant, ensuring regular interactions and engagement with other grant staff members, as necessary.

QUALIFICATIONS, EDUCATION AND PROFESSIONAL EXPERIENCEAll DRP team members are expected to be technically competent and committed to continuous development of their skills. The following skills, knowledge and education or certifications are specifically required for this position

• Knowledge of the Southeast Michigan mobility industry highly desired.• Knowledge and experience with federal grants preferred.• Knowledge of Michigan specific companies/automotive industry a plus.• Demonstrated mastery of organization, process development, problem-solving and critical thinking skills.• Strong written and oral communication skills.• Strong sense of personal drive and accountability, professional judgment, and solutions orientation.• Ability to communicate and coordinate effectively in a team-driven environment.• Ability to manage multiple priorities with efficiency and focus on detail and accuracy.• Possess a bachelor’s degree in social science, economics, public management, statistics, or other related field of study.• Proficient in Microsoft Excel, Word, and Power Point.• Familiar with Salesforce and Asana preferred.• General knowledge of policy and procedure related to education, workforce, community and/or economic development.

CULTURAL COMMITMENTThe following items reflect critical components of the culture at DRP and are the personal responsibility of every member of the DRP organization. The effective DRP team member:

• Takes personal responsibility for achieving objectives and meeting expectations of the organization; effectively manages time and priorities with minimal supervision.• Demonstrates flexibility and adapts to changing needs and direction.• Recognizes that anyone who receives or is touched by our services is our customer. Our customers are both internal and external to the organization, and include clients, service providers, investors, partners, peers, board members and the general public.• Communicates effectively with all customers, internal and external, and listens and responds to their needs.• Actively supports the spirit of teamwork at DRP.• Recognizes and respects the confidential nature of the information exposed to at DRP. Understands that what we see and hear here, stays here.• Treats others with respect and courtesy. Values differences and honors the perceptions and capabilities of others.• Demonstrates commitment to personal growth and learning, and continually seeks ways to improve skills and take customer service to the next level.• Adds value to the organization by leveraging creative approaches to solve problems, simplify processes, and improve productivity.

PHYSICAL DEMANDSDuties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and an LCD screen, hearing, and speech sufficient to communicate in person or over the telephone. These requirements may be accommodated for otherwise qualified individuals requiring and requesting and/or needing additional accommodation.

When you join the Detroit Regional Partnership, you will be part of a small but talented team – a mission-minded group of individuals you will be proud to work with.

Are you ready to do what you love with us? Submit your resume and any supporting materials for consideration to Darrell Maurer at darrell.maurer@detroitregionalpartnership.com.

DRP is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.