Real Estate Office Assistant

Job titleOffice Assistant for Luxury Real Estate Agent

Position typeJob

Job descriptionThe ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office and transactions. From scheduling client meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. A great way to gain experience in a client-facing industry. Please note the list of responsibilities is not exhaustive but is intended to give an idea of the general tasks and services you would provide in this position. Great opportunity to learn, contribute, and advance in your career. ResponsibilitiesAnswer phones and direct calls with a positive attitude and an energetic work ethicProvide office guests and clients with a hospitable experienceAssist in handling office requests for dial-ins, conference rooms, travel requests, etc.Order office supplies and provide an inventory control systemCreate various forms of social media content—text captions, videos, and images—suitable for the various social media platforms, such as TikTok, Facebook, and InstagramUpdate websiteMarketing tasks: email blasts, postcards, generating mailing lists, etc.Administrative tasks such as scheduling, coordinating, printing, organizing, etc.Coordinating and managing real estate transactions from start to finish (contract management, e-sign, office filings)

Qualifications and RequirementsProficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)Proficient in Google SuiteExcellent listening, writing, and verbal communication skillsAbility to multi-task, organize, and prioritize workSelf-motivated and takes initiativeCapacity to work both well independently and collaborativelyMust be reliable, responsible, honest, and ethicalPositive personality and enthusiasticMust have excellent phone, computer, and written communication skillsLiving close to or in MalibuPrior experience creating and publishing content for social media, preferably for a luxury brand or serviceExcellent research, organizational, and time management skillsPursuing a Bachelor’s or Master's degree in communications, marketing, digital publishing, or a similar field preferred

IndustryReal Estate

Location requirements: Onsite location MalibuJob Type: Part-time or Full-timePay: Include your pay requirementExpected hours: 15 hours minimum, but flexible

Benefits:Flexible schedule

Education:Pursuing a Bachelor's or Master's degree (Preferred)

Experience:Administrative Experience: 1-2 years (Preferred)Social media management: 1 year (Preferred)

Ability to Commute:Malibu, CA 90265 (Required)Work Location: Malibu, CA 90265 If you think you have what it takes to be the next Real Estate Office Assistant, please send us your resume and include your pay requirements. We look forward to hearing from you!