Accounts AR Clerk and AP Specialist (2 jobs)

Job Title - 1 : Accounts Payable SpecialistsJob Requirements:· Minimum of (3) years of experience · Strong Knowledge with Excel · Excellent attention to detail and accuracyJob Description:We are looking for an analytical Accounts Payable professional to efficiently assist in the accounts payable process and ensure accurate and timely entry of vendor invoices and maintain financial records. To succeed, you should be a skilled and thorough researcher with excellent communication and record-keeping skills. You should be detail-oriented, organized, and self-motivated with strong math and computer skills.Reports To: Accounts Payable ManagerDetailed Description of Duties and Responsibilities:· Process invoices accurately and efficiently.· Verify invoice details such as prices, quantities, and terms of payment.· Reconcile invoices with purchase orders and receiving documents.· Investigate and resolve discrepancies or issues with invoices.· Communicate with vendors and suppliers regarding payment inquiries or discrepancies.· Prepare and process payments through various methods such as checks, ACH, and wire transfers.· Assist with month-end closing processes related to accounts payable.· Collaborate with other departments, such as purchasing and finance, to ensure smooth operations and resolve issues.· Ensure internal controls are followed and assist with internal and external audits.· Review and verify invoices, expense reports, and other financial documents for accuracy and completeness.· Review and reconcile vendor statements.· Maintain vendor files, ensuring proper documentation and organization.· Support the Accounts Payable Manager and other team members with various projects and tasks as needed.

Job Title - 2: Accounts Receivable ClerkJob Requirements:· Minimum of (3) years of experience · Strong Knowledge with Excel · Excellent attention to detail and accuracyJob Description:We are looking for an analytical Accounts Receivable professional to work closely with Sales on the processing of invoicing and collections in our accounting department. In this role, you will be required to review account information, correct discrepancies, and ensure that accounts are properly billed and that payments are collected. To succeed, you should be a skilled and thorough researcher with excellent communication and record-keeping skills. You should be detail-oriented, organized, and self-motivated with strong math and computer skills.Reports To: Accounts Receivable SupervisorDetailed Description of Duties and Responsibilities:· Process invoices for inventory goods sold or services rendered.· Research payment inquiries from customers and assist with payment application and reconciliations.· Work with the collections team to review accounts, client payments, and credit history.· Enter approved billing adjustments to customer accounts, including credit memos, discounts, and approved credits.· Accountable for reducing delinquency for assigned accounts and providing detailed updates on all delinquent accounts.· Send customer statements and invoices when requested and when requesting payment.· Assist with month-end closing activities related to accounts receivable.· Complete credit reference requests and oversee the credit application process for potential new customers.· Provide backup phone support for the receptionist and maintain the freight log. · Assist with audit requests by pulling invoices and payment support.· Track shipment orders in Trello and prepare shipment orders for invoicing.